Administrative Assistant at Vitalant in Tempe, Arizona

Job Description:

$5000 Sign-on Bonus!!  Paid after 30 days, 90 days, and 12 months. 

As an essential operation to the nation’s healthcare infrastructure and a science-based organization, Vitalant believes that being vaccinated helps provide protection and care for our employees, our donors, their families, and the broader community.  With this in mind, Vitalant requires employees to be fully vaccinated as a condition of employment.  Individuals applying for this position should be prepared to comply with the COVID-19 vaccination mandates of Vitalant and accordingly, will need to be vaccinated as of first date of employment unless approved exemption exists prior to start.

PRIMARY PURPOSE:
 
Under direct supervision, this position performs clerical and administrative duties for the assigned department. 
 
DUTIES AND RESPONSIBILITIES:
 
Performs all assigned duties in compliance with internal SOPs and external regulations.  Brings compliance issues to the attention of management.
 
Assures quality customer service to all customers.
 
Creates and maintains file systems.
 
Performs data entry and retrieval of information through the use of various software applications.
 
Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records as required. 
 
Maintains microfiche and microfilm storage. Performs necessary retrieval and distribution of microfilmed documents as required.
 
Coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.
 
Maintains department supplies (e.g., forms, office supplies, etc.).
 
Provides miscellaneous clerical support (e.g., arranging meetings and conference calls, preparing reports, copying and collating documents, etc.).
 
Receives and routes all incoming telephone calls.  Screens and directs individuals to the appropriate staff member. 
 
Assists with special projects as needed.
 
Performs all other duties as assigned.

REQUIREMENTS:

 

Knowledge/ Education

 

High school graduate or GED required. 

Thorough working knowledge of standard office procedures and equipment preferred.

 

Skills/Abilities

 

Proficient computer and data entry skills.

Must be highly organized and detail oriented; accurate and timely.

Must have good customer service and interpersonal skills.

Efficient written and oral communication skills.

Proficient in office filing system.  

 

Experience

 

Six months related experience required.

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Vitalant offers the following benefits:

Health insurance                                                       Accident insurance

Health savings account                                            Critical illness insurance

Dental insurance                                                       Hospital indemnity insurance

Vision insurance                                                        Business travel accident insurance

Flexible spending accounts                                      Paid time off

Basic life and AD&D insurance                                Commuter benefits

Supplemental life and AD&D insurance                401(k) retirement savings plan

Short-term disability insurance                               Employee assistance program

Long-term disability insurance                                Education assistance program 

 

EEO including disability and veterans

All candidates who receive a conditional written offer of employment will be required to undergo a pre-employment drug test in accordance with the Company's established guidelines.

 

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