This position is contingent upon award of contract.
SJS Executives, LLC (SJS), also doing business as SJS Industrial, is seeking a meticulous, and detail-oriented Dental Administrative Assistant who will work in Falls Church, Virginia providing various administrative duties for a local Air Force Medical Readiness facility.
The Administrative Assistant will support the Dental facility providing numerous support activities such as processing travel arrangements, handling telephone calls, greeting visitors, and performing other general administrative and clerical work in support of the organization.
SJS is a Service-Disabled Veteran Owned Small Business (SDVOSB) with about 250 employees coast to coast; it specializes in professional services to support federal and military organizations.
Prepares a wide variety of recurring and nonrecurring correspondence, reports, forms and other documents, to include staff summary sheets.
Builds, reviews, tracks, and finalizes correspondence tracking of documents to include Officer Performance Reports (OPRs), Promotion Recommendation Form (PRF), Enlisted Performance Reports (EPRs), decorations, and feedbacks prepared by others in handwritten or electronic drafts through electronic management system (MYPERS).
Reviews, processes, and tracks incoming and outgoing correspondence, materials, publications, regulations, and directives.
Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Maintains Dental Directorate's calendar, reviews AFMRA shared calendar & update Comm Cell, coordinates meeting arrangements, print out agenda/PowerPoint prior to meetings, schedules meetings and/or conferences.
Processes travel arrangements in DTS. Prepares travel packet to include: Travel orders, Itinerary, Airlines tickets (MyTrip & more) lodging, rental car information, receipt envelope and additional requested documents.
Performs work-flow manager duties for Dental Directorate. Manages tracking of tasks and suspense's in TMT; creates additional tasks, and ensures timely replies and closure of tasks.
Performs other administrative and clerical work in support of the office/organization that includes generating documents in Microsoft Office software such as Teams, Publisher, Word, Excel, Access, One Note, PowerPoint and Project; consistent use of correct grammar, spelling, punctuation and capitalization.
Reserves conference rooms for multiple areas; arranges for teleconference/Video Teleconference (VTC) numbers and assists with establishing connections utilizing various conferencing platforms.
Receives, sorts, distributes, ships, and tracks all incoming/outgoing mail for duty section.
Maintains shared drive files and electronic office file plans.
Coordinates weekly staff and additional meetings upon request to takes notes and prepare minutes.
Maintains office supply inventories.
Perform other duties as assigned.
High school diploma or GED equivalent
Must have strong ability to interact with diverse clientele, senior level managers such as high level military and civilian medical, health care and technical personnel.
Must be able to operate in wide latitude of independent action and is consulted as an expert in the field.
Must be able to correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports IAW Tongue and Quill. (Copy will be provided for Aid)
Minimum of one year experience within the last three years, working with the Defense Travel System (DTS) is preferred but not mandatory.
Minimum of one year experience within the last three years, working with Task Management Tool (TMT) is preferred but not mandatory.
Minimum of one year experience in reviewing and editing military forms and documents such as Officer Performance Reports (OPR), Enlisted Performance Reports (EPR), Promotion Recommendation Form (PRF), Staff Summary Sheets (SSS), electronic Staff Summary Sheets (eSSS) Decorations, and Memorandums For Record.
Minimum of one year experience with establishing and maintaining office file plans.
Shall have the ability to read, understand, speak, and write English to include necessary medical terms.
Must be proficient in Microsoft Office software, able to use various programs, such as Teams, Publisher, Word, Excel, Access, One Note, PowerPoint, and Project to generate various products and schedule/organize various video conferencing platforms.
Must be able to successfully pass a drug test and a thorough background check for access onto a military installation; please note the background check for this position extends past 7 years, in conformance with federal law and US Department of Justice guidelines for work on a military installation.
SJS Executives, LLC (SJS), also doing business as SJS Industrial, is an equal opportunity employer and does not discriminate based on race, color, ethnicity, religion, sex (including pregnancy status and/or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.