Grants Administrator - Office of Research and Graduate Education at West Virginia University in Morgantown, West Virginia

Posted in Other 10 days ago.

Job Description:


West Virginia University Health Science Center is currently accepting applications for a Grants Administrator with the Office of Research and Graduate Education.

About the Opportunity

The primary purpose of this position is to manage and provide centralized grant administrative support to HSC Departments through developing strategies to meet and improve the organization’s goals.  This position will report to the Director of HSC Pre- and Post-Award and will serve as part of the HSC Shared Services unit for centralized Grants Administration.  This position will be responsible for providing management and oversight of daily pre- and post-award grants administration to members of the HSC community, with a special emphasis on pre-award support for complex program, center and training award mechanisms (T32s, P20s, P50s, etc.).  

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
•    13 paid holidays (staff holiday calendar)
•    15 annual leave (vacation) days per year
•    18 sick days per year
(for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
•    WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
•    401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
•    Wellness programs

What you’ll do:

Post-Award Administration 

    Responsible for management of sponsored projects/contracts from award initiation through closeout.
    Performs analysis and evaluation of data and collaborates with PI on project’s progress.  Makes recommendations as necessary.
    Manages programmatic and financial needs for extramural funded projects with varying levels of complexity in collaboration with the PI. 
    Interprets and educates others on all granting laws, regulations, policies and procedures and ensures that institutional and sponsoring agency policies are followed.  
    Creates historical data including tracking, burn rates, revenue, trends and future projections.  
    Approves and manages monthly financial reports and provides oversight on research portfolios.  
    Provides guidance and initiates necessary actions for all project status changes and/or extension requests. 
    Educates PI’s on managing budgets and cost accounting principles.
    Advise the PI on necessary research compliance issues such as animals, human subjects, and/or biohazards.    

Pre-Award Administration 

    Initiates and facilitates the grant proposal preparation and submission process from initiation through assembling of the application package. 
    Incumbent will monitor and remain knowledgeable of all current agency funding opportunities and advise PI’s on searching/selecting appropriate grant opportunities that fit within their research.   
    Incumbent will develop the budget for all awards and ensure the budgets are accurate before submission to the funding agency.  
    Incumbent will maintain his/her knowledge of grants administration to serve as an advisor to the faculty within the incumbent’s primary departments and HSC.
    Incumbent will assist in the preparation of proposals with a varying level of complexity.
Advises/educates members of the HSC community on area of expertise as it applies to pre- and post-award processes and management.
    Develop and foster effective collaborations among schools and departments within the HSC and university community.
    Coordinates and supports the research and service missions for the Office of Research and Graduate Education.  Participates in unit assigned team initiatives and goals to increase efficiency in administrative processes.
   Assistant to the HSC Pre- and Post-Award Director when needed.  May serve as a back up to the Director or assist with other administrative duties in the main office during staff absences and/or as assigned by the Director.
    Attends meetings, trainings, seminars, etc. for professional development and/or on behalf of his/her supervisor to keep current on the vastly changing grant administration processes.  



  • Bachelor's degree in public administration, business administration or a related field, or an equivalent combination of education and directly related experience

  • Two (2) years of direct experience in grants administration; of which at least one (1) year must include program management experience;

  • Excellent verbal and written communication skills.

  • Incumbent must possess the ability to work independently and carry out assignments with minimal/no supervision.

  • Ability to analyze data, solve problems and provide useful reporting tools.

  • Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts.

  • Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters.

  • Proficiency in reading and interpreting Uniform Guidance and other federal regulations.

  • Knowledge of various grant proposal application processes. Must be skilled in working with grants and contracts in a higher educational environment.

  • Incumbent must have excellent organizational skills and be able to work with a variety of constituencies and address complex issues in an accurate and timely manner.

  • Must be able to develop, examine and/or re-engineer any policies/procedures needed to meet unique or special challenges occurring within the department while remaining within University guidelines

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