Administrative Assistant at American Career College in Los Angeles, California

Job Description:

SUMMARY:

Under general supervision, the Administrative Assistant assists with the day-to-day office operations of the department and performs a variety of administrative clerical support tasks as assigned, including: scheduling meetings, executing expense reports, researching and booking travel, assisting with company events, researching and contacting vendors, creating and maintaining Excel spreadsheets to log pertinent data, ordering and picking up lunches for meetings, scanning, printing, and copying documents, and other ad hoc administrative tasks as needed.

KNOWLEDGE/EXPERIENCE:

• A minimum of one year experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.


• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.


• Comprehensive knowledge of office systems, practices, and administration.


• Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.


• Reception and telephone techniques.


• Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.


• Record keeping, account maintenance, and purchasing practices and procedures.

EDUCATION:

High school graduate or equivalent required.
Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.