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Project Assistant- QHP at Swinerton Incorporated in San Diego, California

Posted in General Business 30+ days ago.

Type: Full-Time





Job Description:

We're committed to bringing passion and customer focus to the business.

Job Description Summary:
We are hiring Project Assistant with a strong construction and administrative experience to provide support to project management team (may be one or more people) for construction project, or other specified project or department.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:
• Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
• Answer phones - screen/handle routine items and direct calls as appropriate
• Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor's attention
• Assist with travel arrangements, planning itineraries and scheduling meetings
• Assist with administration of office/jobsite facilities, as assigned
• Maintain inventory of office supplies and materials, and order or purchase as needed
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature
• Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
• Distribute plans
• Distribute Invitation to Bid packages
• Input commitment data to cost reporting system
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
• Track signed, returned commitments
• Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
• Follow job close-out procedures including archiving project plans and files
• Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
• High School Diploma or equivalent

. Prior experience in construction is required
• Two years of business or secretarial school, or the equivalent combination of training and experience
. Minimum two years secretarial or clerical experience in addition to above training
• Ability to keyboard 45 wpm accurately
• Proficient in knowledge and use of word-processing and spreadsheet software
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Proficient in written communications skills, including business writing skills
• Reliability, dependability and flexibility

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!





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