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Payroll Coordinator at Alta Hospitals System Corporate/CBO in Orange, California

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

Payroll Coordinator

We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Payroll Coordinator is responsible for timely, accurate processing and reconciliation of payroll checks. Effectively interacts with the Human Resources department, managers and hospital staff to resolve payroll issues. Inputs and retrieves payroll data from various systems and ensures accurate time keeping. Coordinates and performs a broad range of clerical / support / reception functions in the department. Ensures that requests for information and services are accurately responded to in a timely and appropriate manner.

Job Responsibilities/Duties

  • Performs all duties in preparation and distribution of payroll services to staff. Researches, compiles, analyzes and reconciles payroll data. Determines nature of transaction and follows all required processes. Performs necessary computations and gathers and provides all pertinent data, including backup documentation as needed. Produces standard and ad-hoc reports as assigned.
  • Ensures paperwork and reports are complete, accurate and appropriate, processed in a timely manner. Complies with payroll and personnel policies and procedures and in accordance with organizational, governmental and agency requirements. Follows-up to ensure incomplete paperwork or inappropriate requests are addressed in accordance with established policies and procedures.
  • Interfaces with management and staff to serve as a liaison for the Sr. Director of Payroll regarding payroll matters, escalating issues as appropriate. Addresses issues and incomplete payroll and personnel paperwork with appropriate department and assists in problem resolution. Ensures that requests for information are accurately responded to in a timely and appropriate manner. Maintains confidentiality and ensures HIPAA compliance.
  • Engages in caring behaviors, taking conscious ownership for work and takes a proactive, deliberate, and thoughtful actions regarding work activities. Demonstrates appropriate use of independent judgement and decision making. Demonstrates excellent customer service at all times.
  • Performs reception functions, including excellent telephone coverage. Effectively uses all applicable computer and office systems/procedures to coordinate documentation, data, and information to ensure timely communication and smooth operations. Ensures appropriate inventory of supplies and proper functioning of equipment. Completes filing in timely manner. Ensures the work area is clean, clutter free, and organized.


Minimum Education: High School Diploma or Equivalent required. Associates or Bachelors Degree preferred.

Minimum Experience: Two (2) years of payroll experience required. Must demonstrate customer service skills appropriate to the job. Must be able to read, write and communicate effectively in English. Computer literacy and proficiency. Ability to establish and maintain effective working relationships across. Ability to maintain a work pace appropriate to the workload. Ability to multitask and prioritize needs to meet timelines Bilingual skills preferred.

Req. Certification/Licensure: None.

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals, benefit eligible positions will receive:

  • Company 401K
  • Medical, dental, vision insurance
  • Paid time-off
  • Life insurance

How to Apply

To apply for this role, or search our other openings, please visit and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law:

Keywords: Accounting, Finance, Admin, Clerical, Administrative, distributing paychecks, managing direct deposits, benefits withholding, payroll deductions, garnishments, levies, flexible spending accounts, federal, state payroll tax deposits, returns, new hire reports, federal payroll summaries, W-2s, wage, hour law compliance, paid leave, vacation, sick time reporting

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