Office Manager (Part-Time) at BSA LifeStructures Inc. in Denver, Colorado

Job Description:

The purpose of this position is to provide company-wide support at all levels of the organization with a service mentality; ultimately contributing to excellent client service.

Essential Duties and Responsibilities

• Office management / upkeep
  
  
  
  • Provide a wide variety of administrative support to multiple team members.
  
  
  • Prepare routine and advance correspondence including letters, contract proposals, meeting agendas, meeting minutes, and reports.
  
  
  • Schedule meetings, conference calls and appointments for team members.
  
  
  • Make travel and lodging arrangements for tea members or guests.
  
  
  • Help prepare for new employees to join the organization.
  
  
  • Order office supplies and maintain well organized and neat office supply area.
  
  
  • Open, sort and distribute incoming mail.
  
  
  
  


• Coordinate training sessions, events, luncheons
  
  
  
  • Coordinate planning, catering and meeting materials for various internal events.
  
  
  • Handle logistics for lunch and learn opportunities including ensuring room availability, coordinating lunch arrangements, clean up and recording attendance.
  
  
  
  


• Project related document production
  
  
  
  • Monitor all project submittal and filing deadlines and keep project leaders informed of deadlines.
  
  
  • Prepare project specifications and ensure accuracy.
  
  
  • Serve as editor and final review of all project documentation prior to release to client.
  
  
  
  

Secondary Duties and Responsibilities

• Assist with administrative needs for other offices as needed.


• Maintain professional and technical knowledge by participating in learning opportunities provided by the firm and seeking opportunities for learning outside of the firm.


• Promote company reputation through good client relations.


• May be required to preform other duties as assigned.

Critical Skills and Abilities

• 
  Computer skills required: Microsoft Windows Environment, Microsoft Office; Word, PowerPoint, Excel, Access and Google Mail and Calendar, Drive, apps; familiarity with Deltek Vision preferred.
  
  
  
  • 
    Basic knowledge of the following preferred: InDesign, Adobe Professional
  
  
  
  


• 
  Effective communication skills: Strong communication skills, both verbal and written. Ability to read and interpret information.


• 
  High accuracy and attention to detail: Able to perform work and job function with precision and accuracy; carefully monitors processes; concentrates on details, organizes and maintains a system of records.


• 
  Ownership Mentality:  Possesses a sense of ownership in all deliverables. Utilizes knowledge and opportunity to continually strive for excellence within an empowering culture. Collaborates and supports fellow employee owners in ongoing improvements. Understands personal accountability within their role in the company.


• 
  Effective coordination skills: Must be able to work cross-functionally with other departments and stakeholders to ensure organization objectives are met. 

Education/Experience Requirements

• Bachelor Degree or equivalent in education, training and experience.


• 2-5 years of experience functioning in an administrative capacity. Building design industry experience preferred. 

 

BSA LifeStructures is an Equal Opportunity Employer.

BSA offers a comprehensive benefit package to enhance the total compensation. The anticipated range for this role is $22.00 - $27.53 per hour and is dependent on qualifications, experience and education.  BSA LifeStructures is a 100% Employee Owned Firm.

Experience

Required

• 2 - 5 years: Experience functioning in an administrative capacity. Building design industry experience preferred.

Education

Preferred

• Bachelors or better

See job description

Apply Now