Program Coordinator at American Career College in Los Angeles, California

Job Description:

SUMMARY: Reporting directly to the academic program or department head, the Program Coordinator performs a wide variety of highly responsible and complex administrative support services to advance the program or department in accordance with the mission and purpose of the organization.

The program coordinator helps to create both short and long term calendar of activities and deadlines at the department, campus, and University levels; monitors and communicates regularly with students, associates and other key stakeholders to ensure program compliance; works directly with leadership to prepare for and maintain compliance with accrediting bodies.  Prepares meeting agendas, memos, and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities.

EDUCATION:

Associates degree or equivalent work experience required.

KNOWLEDGE/EXPERIENCE:

• Minimum of three years’ experience performing complex and responsible office and administrative duties, preferably including high level administrative support work for multiple departments in an academic or business office environment.


• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.


• Comprehensive knowledge of office systems, practices, and administration.


• Ability to work in a fast-paced environment.


• Proficient in Microsoft Office:  Advanced Word, Excel, PowerPoint, and Visio.


• Must proficient with Outlook including email, calendar, and scheduling assistant.


• Must be able to focus on the objectives in challenging circumstances.

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