Operations Administrator - Pinney Dock at Kinder Morgan, Inc. in Ashtabula, Ohio

Job Description:

Position Description

Primary Purpose: To provide support to terminal operations
Essential Duties and Responsibilities:
• Core responsibility is inventory control and customer support
• Provide daily railroad billing interface
• Administer corporate purchase orders for terminal purchasing of services/goods
• Maintain corporate procurement compliance
• Provide administrative support for terminal staff
• Process terminal key performance indicators
• File documents
• Cross train on all other office positions for vacation purposes
• Provide back up support for scale house operations
• All other duties as trained and directed

Position Requirements

Minimum Requirements:
Education: High school diploma; Associate's degree preferred
Experience/Specific Knowledge:
• 3-5 years of experience in a clerical capacity performing data entry, major focus on total customer service, accounting, general office or similar duties
• Knowledge of office terminology, procedures, equipment and business mathematics
• Experience using personal computer, fax machine, scanner, copier and printer
• Proficient in Microsoft applications (Word, Excel, Outlook and PowerPoint) for processing spreadsheets and presentations
Certifications, Licenses, Registrations:
• Must be able to obtain and maintain security clearances as required
Competencies, Skills and Abilities:
• Must be proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Must have good mathematical skills (addition, subtraction, multiplication and division, decimals and fractions)
• Must be able to learn and use location specific software applications
• Must have good attention to detail and accuracy
• Must have good organizational skills and be able to prioritize tasks
• Must be able to communicate, read, comprehend and interpret written and oral communications in English
• Must be able to work under pressure to meet deadlines
• Must be able to focus attention and follow work rules
• Must be able to accept supervision / direction and work effectively and cooperatively with other people
• Must be able to adjust to changing operating conditions
• Must be able to deal effectively with customers, vendors and employees at all levels of the organization
• Must be able to communicate and write reports in maintenance terminology
• Must be able to keep detailed records and to manipulate data accurately
• Self-motivated with ability to work under pressure to meet deadlines
• Must be able to manage multiple tasks concurrently
• Must be able to pass and complete safety training / certification as required by customers to work in their facilities and as required by Kinder Morgan
• Successful candidate subject to background check and post offer and random drug screens
• Must be willing and able to maintain regular, dependable attendance
Physical Demands:
• While performing the duties of this job, the employee is regularly required to sit and stand; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
• Employee must meet physical requirements including, but not limited to, walking, kneeling, crouching, climbing up / down ladders and stairs, negotiating uneven and moving surfaces, and occasionally lifting and/or moving up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus
• Must have manual dexterity to operate equipment including, but not limited to, computers, telephones, 2-way radios and calculators
• Must be able to sit for extended periods
• May be required to stand for extended periods
Working Conditions:
• Must be willing and able to work occasional off hours and weekend and holidays as the schedule dictates
• Must be able to work under pressure to meet deadlines
Preferred education, experience, certifications, competencies, skills and abilities (above the minimum requirements; not required but advantageous in this position):
• Two years of experience working with computerized equipment, parts or inventory program
• Prior experience in customer service, transportation, terminals and accounting
• Job level commensurate with experience and skillset

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.