Executive Assistant to the Chief Information Officer at Kutztown University of Pennsylvania in Kutztown, Pennsylvania

Job Description:

Job Summary

n this key Executive Assistant role, you will provide day-to-day support to the university's Chief Information Officer with high level administrative tasks and projects. You will interact with a variety of stakeholders and situations and will use your attention to detail and outstanding problem solving, analytical, and interpersonal skills to manage the requirements and commitments of the CIO. The ideal candidate will have a passion for learning and diving deep into operational activities including procurement, financial/budget management, and contract management.

Because of the face paced environment, you'll need to be able to effectively prioritize, and be flexible when handling multiple deadlines and deliverables.

Responsibilities include:

• Manages executive's calendar and schedules using MS Outlook


• Plans and schedules meetings as needed including conference room/venue booking, travel arrangements, food and beverage ordering, and AV equipment coordination


• Arranges travel with the ability to execute last minute changes, including developing itineraries and agendas, booking transportation, arranging lodging, and coordinating onsite and offsite meeting accommodations


• Prepares presentations, emails, memos, and other written communication pieces


• Manages a variety of special projects


• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion.


• Supports departmental purchasing and contracting needs


• Coordinates numerous departmental budgets including E&G, reserves, and instructional technology budgets


• Collaborating with states system counterparts on procurement management, contract reviews, request for proposals, compliance, audit, right to know requests and litigation issues.

Minimum Qualifications

• Bachelor's Degree in Business Administration, Accounting or related field or equivalent work experience


• Ability to handle confidential information and exercise sound judgement


• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail


• Proficiency in MS Office Suite (Word, Excel, PowerPoint).


• Excellent communication skills both verbal and written


• Very strong interpersonal skills and the ability to build relationships


• Forward looking thinker, who actively seeks opportunities and proposes solutions


• Significant experience with at least one of the following
  Procurement
  
  
Contract ManagementBudget Management

Preferred Qualifications

• Accounting Experience

Supplemental Information

Applications & Resumes will be accepted until position is filled, however; to ensure full consideration, application materials should be received no later than end of day May 8, 2022


All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.


Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.


The University is very interested in hiring employees who have had extensive experience with diverse populations.


Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.



Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov.

Apply Now