Coordinator, Cash Control at Inmar, Inc. in Winston Salem, North Carolina

Job Description:

Position Summary:

The Cash Applications Coordinator is directly responsible for accurately recording customer payments and appropriately maintaining the accounts receivable (A/R) ledger activity.  The Cash Applications Coordinator generates refunds, adjustments, and other accounting transactions related to A/R management. Additionally, daily monitoring and reporting of the A/R balance for manufacturer clients in relation to Inmar’s Promotion line of business is required.  This position involves diplomatic interaction with customers to provide payment information and support in order to facilitate swift payment of invoices due to Inmar.

Major Responsibilities/Essential Functions: Retrieve payment data from banks and other sources and prepare for posting Post payments to various applications/systems to ensure aging data is maintained timely and accurately Prepare and scan physical checks for deposit to bank    Analyze, review and report clients’ A/R aging Review credit balances, refunds and adjustments and apply adjustments and/or corrections to invoice balances Balance daily posting batches to bank data; prepare and distribute reconciliation reports and statistics to key personnel Request payment from clients for outstanding/overdue invoices; prepare documentation for clients to complete (vendor forms, W9, etc.) Investigate and resolve invoicing discrepancies or misapplied cash transactions Electronic and physical filing of daily payment documentation Other duties as assigned

Contacts/Relationships

This position requires developing relationships with individuals at all business levels inside and outside the Company.  Daily interaction with customers via telephone and email and frequent interaction with Inmar Account Operations Teams, Sales, Finance and Accounting is essential for success. 

Individuals assigned to this position will have frequent access to client information and data, which are considered highly confidential due to our agent/client relationship and should be contained to the assigned area.  Knowledge of the Company's products and services is confidential and should not be shared with clients due to the highly competitive nature of the industry. 

Required Qualifications:

• Minimum 3 years direct experience in cash application and A/R management


• High proficiency in 10-key ability


• High proficiency in Excel


• Experience in gathering/analyzing data and compiling/preparing accounting and customer reports


• Strong work ethic and positive team attitude


• Experience working with multiple systems, complex, multi-step transactions in a multi-company environment 


• Ability to meet deadlines and work in a fast-paced environment


• Excellent written and oral communication skills, creative problem-solving abilities and interpersonal skills which relate well to a diverse workforce 

As an Inmar Associate, you put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements, and exceed their expectations. You treat clients and teammates with courtesy, consideration, and tact combined with the ability to perceive the needs of internal and external clients and communicate effectively with the objective of satisfying and retaining the client. You deliver business results through setting and attaining achievable, yet aggressive, goals with a sense of urgency. You know results are important and you focus on turning mission into action to achieve results for internal and external clients while consistently complying with quality, service and productivity standards and meeting deadlines to exceed expectations and give our clients the best possible outcome.

Minimum Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities.

While performing the duties of this job, the associate is: 

• Frequently required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.


• Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.


• Occasionally required to stand, kneel or stoop, and lift and/or move up to 30 pounds.


• Regularly required to view items at an extremely close range and must be able to adjust and readjust focus.

Occasionally: Job requires this activity up to 33% of the time

Frequently: Job requires this activity between 33% - 66% of the time

Regularly: Job requires this activity more than 66% of the time

Safety:

Support a safe work environment by following safety rules and regulations and reporting all safety hazards.

An Equal Opportunity/Affirmative Action Employer

E.O.E/M/F/H/V

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ABOUT US

Anyone who has redeemed a coupon, filled a prescription or returned a product, has touched Inmar. We apply technology and data science to improve outcomes for consumers and those who serve them. As a trusted intermediary for over 35 years, we have unmatched access to billions of consumer and business transactions in real time. Our analytics, platforms and services enable engagement with shoppers and patients, and optimize results.

Inmar Values

We believe teamwork and positive energy produce the best results.

We focus on winning strategies, clarity of goals and flawless organization execution.

We build trust through integrity, communication and collaboration.

We seek to be regarded for our innovation, work ethic and extraordinary service.

We hire and develop great leaders who build and empower great teams!

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