Document Controller at Wood PLC in Greenville, South Carolina

Job Description:

Overview / Responsibilities


Wood Renewable Energy and Power has an exciting opportunity for a Document Controller based out of our Greenville, South Carolina office.


Key Accountabilities:

• Register and transmit internal, vendor and client documentation for the project


• Check documentation to ensure that formats comply with company and client standards


• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records


• Ensure all project documentation is imported into document management system and filed accordingly


• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner


• Archiving and retrieval of historical documentation


• Assist and provide assistance to Wood/Client/Supplier/Sub-Contractor with respect to any document management system queries


• Quality check of all Documentation prior to issuing/transmitting


• Responsible for the handling of requests for new Document numbers/hard copy documentation


• Scanning, printing and copying of project documentation as required


• Monitor progress of in-house and third party reviews of technical documentation


• Contribute to compilation of final project dossiers, as built portfolios and archiving


• Follow and maintain a systematic and comprehensive Project Filing System


• Produce exception reports, comment overdue reports and any other reports for Project Management review


• Manage the supplier document submission process acting as a key point of contact for system and process related queries

Skills / Qualifications


Qualifications:

• Experienced level, typically 5-7 years of experience


• Provides more technical/functional support than administrative support


• Demonstrates a thorough working knowledge of technology, applications, terminology, and procedures required of job function


• Performs varied and more complex tasks. Makes decisions within broad parameters


• Previous experience as a document controller


• Ability to manipulate PDF's and convert from excel to PDF


• Ability to learn in house document control systems; strong experience with document control processes, procedures and systems

Preferred:

• Excellent word, excel and document control systems experience


• Experience archiving documents electronically

Authorization to work lawfully in the US without sponsorship from Wood is required


Company Overview


Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com


Diversity Statement


We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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