Executive Assistant at CoreSite, LLC in Denver, Colorado

Job Description:

As a member of the company's executive support team, the Executive Assistant will be responsible for providing assistance to members of the Senior Leadership Team. Duties may include assistance with correspondence, e-mail, scheduling and; responsibility for travel and expenses, logistics for group events and quarterly meetings; other clerical support as well as routine office related functions.

Duties:

• Manage SVP of Sales & Marketing, SVP of Construction and Engineering, VP, Finance and VP of Accounting
  
  
  • Coordinate the master schedule of the executive team
  • Plan and manage company-related travel
  • Expense reporting
  • Reach and coordinate customers/partners
  • Event planning and management
  • Support the EA to the President with coordinating the scheduling, logistics, management and communication for all SLT meetings and events.
• Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas, and presentation materials
• Prudently manage confidential and critical information
• Assist with preparation of minutes of SVP meetings
• Read, prioritize and distribute all forms of incoming correspondence
• Plan and oversee preparation for on and off-site meetings
• File and retrieve business documents, records, and reports
• Negotiate contracts with hotels/ event spaces for company events like Sales Kickoff and Quarterly Business reviews.
• Ensure department expense goals are met and spend does not exceed budget
• Provide administrative support to the company senior leadership group in a variety of capacities including phone coverage, copier projects, mail, supplies, events/meeting planning, report generation, invoice/expense reporting and assisting with completion of specially assigned projects
• Work with other executive assistants to accomplish organizational goals
• Coordinate project based work as necessary
• Review expense reports for various groups according to Company guidelines
• Prepare and edit correspondence, communications, presentations and other documents
• Conduct research, assemble and analyze data to prepare reports and documents
• Prepare copies of material as needed
• Greet callers and visitors, assess needs and provide solutions
• Perform general office duties to include ordering supplies, maintaining business records, and updating management systems

• High proficiency of Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
• Proficient with completing MS excel reports that provide a view of expenses vs budget, including travel and headcount expense
• Ability to interface well with all departments within the company and to represent the respective leaders in a highly professional manner.
• Demonstrate the ability to communicate effectively and professionally with customers and external contacts of CoreSite.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization and the leaders role within CoreSite.
• Demonstrated ability to handle multiple tasks simultaneously.
• Exceptional organizational skills required.
• Ability to meet designated deadlines is also critical
• Ability to negotiate contracts with hotels/ event spaces as needed for planning offsite events such as Sales Kickoff and other events as needed.
• Ability to anticipate executive needs with excellent organization skills
• Strong professional presence and ­interpersonal skills are required
• Excels in a team-oriented work environment
• Ability to work well under pressure and meet deadlines
• Ability to work independently with little or no supervision

Education/Experience:

• 6+ years of previous executive administrative assistance experience is required
• High school diploma or equivalent

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Compensation:

Compensation for this role includes a base salary between $56,690 and $70,860 annually. This role is also eligible for an annual bonus and equity, based upon individual and company performance.Not only does CoreSite have a fun, team-focused work environment, but we also offer great benefits!

• Medical and Vision coverage through Cigna Heath Care
• Telemedicine through MDLive
• Dental Insurance through Delta Dental
• Life Insurance and Short-Term & Long-term Disability Insurance fully paid by the company
• Voluntary coverage benefits for Life and AD&D, Critical Illness, Accident Coverage, and Hospital Indemnity
• Medical and Dependent Care Flexible Spending Account (FSA) Plans and Health Saving Account (HSA) Plans
• 401(k) retirement savings plan with a generous company contribution
• Discretionary Annual Bonus and Equity Incentive Plan
• 15 days of Flextime
• 11 paid Company Holidays and Floating Holidays
• School Visitation and Elder Care Paid Time
• Parental Leave
• Free parking or a company contribution toward a public transit pass

Applicant Privacy Notice: CoreSite is committed to protecting the privacy and security of personal information submitted by applicants. The California Consumer Privacy Act (CCPA) requires us to provide you information about our personal information handling practices. As a result, we're providing this Privacy Notice that describes how we collect, use, share, and update personal information from individuals who wish to be considered for employment with CoreSite. To read the Applicant Privacy Notice, please go to https://www.coresite.com/applicant-privacy-notice.