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RM Project Coordinator at Montrose Environmental Group Inc. in Kemah, Texas

Posted in Other 30+ days ago.





Job Description:

TheResponse Management Project Coordinator (RM Project Coordinator) at CTEH provides support to Response Management project teams and senior management for a wide range of administrative and project activities, including managing resources and information and assisting with scheduling and planning meetings. Specific project tasks may include assistance preparing and tracking proposals, development of training and exercise materials, coordination of staff and sub-contractors, data entry/management, cost tracking, invoicing, and reporting, in addition to other administrative duties pertinent to senior management needs. This position requires excellent organizational, time management, and communication skills as well as the ability to effectively collaborate with multiple teams and remain flexible. The ideal candidate will enjoy the challenges of supporting a fast-paced office environment and will be able to work independently, with minimal supervision. The Project Coordinator will report to the Director, Response Management (RM).


This is a career-track position and may provide opportunity for advancement towards a consultant role within CTEH Response Management.



Proof of COVID-19 vaccination prior to your first day of employment is required
, unless a medical or religious accommodation is needed. If two rounds of vaccination are required and only one has been received on your first day of employment, your continued employment by CTEH is contingent upon receipt of the second dose when due.



Job Type: Full-time



Pay: $50,000 - $65,000



BENEFITS



  • Health Insurance with PPO/HDP options

  • Dental Insurance

  • Vision Insurance

  • Flexible Spending Account (with PPO)

  • Health Savings Account (with HDP)

  • Life Insurance/AD&D Insurance

  • Short- & Long-Term Disability

  • 401-K Retirement Savings Plan

  • Short Term Incentive Pay

  • Annual Incentive Compensation Plan

  • Paid Time Off

  • Paid Holidays

  • Paid Sick Leave

  • Paid Parental Leave

  • Professional Development Assistance

  • Employee Assistance Program


Activities/Tasks/Scope



  • Coordinates with RM and Major Projects Team (MPT) Consultants or others to manage project activities, resources, equipment, and pertinent project information;

  • Assists with proposal and budget preparation, tracking, and follow up.

  • Participates in RM planning, preparedness, and response projects, as needed;

  • Supports documentation requirements for RM projects, such as Players Manuals, After Action Reports, and training slides, materials, and certificates;

  • Supports the Salesforce integration and subsequent coordination for RM leads and projects;

  • Manages the team calendar for fulfilling project goals and objectives;

  • Assigns tasks to internal teams and assist with schedule management, including the RM duty roster;

  • Manages communications within sub-contractor network and manages associated documentation;

  • Assists with client, partner, and subcontractor contracts;

  • Assists in the preparation of presentation materials using PowerPoint;

  • Supports CTEH's Spill Management Team (SMT) certification requirements;

  • Reviews and summarize miscellaneous reports and documents;

  • Assists in the prioritization and management of multiple projects simultaneously and provides timely follow through on issues;

  • Provides office-wide administrative and project organizational support to the assigned manager as needed;

  • Documents and follows up on important actions and decisions from meetings and distributes meeting minutes;

  • Assists with marketing efforts;

  • Coordinates a variety of departmental meetings, business dinners, client meetings, and seminars;

  • Supports expense report submission for department as needed;

  • Arranges travel schedules and reservations for department personnel in coordination with the CTEH Operations team, as needed;

  • Compiles, copies, and distributes reports;

  • Maintains office files and records;

  • Prepares and sends overnight deliveries for the department; and,

  • Performs such other duties as are assigned.

  • Location may be flexible, but Kemah, TX is preferred.


Education/Experience



  • High School diploma or equivalent (required); bachelor's degree in Science, Environmental Science, or Safety (EHS) related fields

  • Minimum of three years' experience in a scientific or environmental field (required)

  • Advanced proficiency in a Windows-based platform with professional knowledge of Microsoft Office Suite (required)


Professional Skills/Licenses/Certifications



  • Able to establish and maintain effective working relationships within a matrix reporting structure

  • Able to maintain confidentiality and the highest degree of professionalism

  • Able to multi-task, prioritize and meet deadlines

  • Possesses excellent problem-solving and analytical skills with an attention to detail

  • Able to understand and follow written and verbal directions

  • Possesses excellent verbal and written communication skills in the English language

  • Able to work overtime as required;

  • Current driver's license (required)


Physical Demands and Work Environment



Thephysical demandsdescribed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Sitting, standing, and walking

  • Infrequent lifting to 10 pounds

  • Infrequent overhead lifting to 10 pounds

  • Bending, climbing, and stooping

  • Long hours involving overtime and weekends as necessary

  • Keyboarding/typing

  • Ability to read effectively from a computer screen and/or a paper copy

Thework environmentcharacteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Works in an office environment

  • Travel for potentially extended periods of time


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