Development Associate - Donor Relations at Harvard University in Boston, Massachusetts

Job Description:

Harvard University


EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Development Associate - Donor Relations
Harvard Medical School
58765BR

Position Description


ESSENTIAL FUNCTIONS: Reporting to the Director of Donor Relations, the Donor Relations Associate will be responsible for writing narrative reports for donors; drafting correspondence for HMS leadership communications; assisting with the coordination of the Donor Relations department's reporting workflow and annual reporting schedule; managing, maintaining, and developing the allocations database; contributing to stewardship, cultivation, and assisting with engagement strategies for AAD. Specific responsibilities include the following:

• Working with HMS faculty and administrators, drafts written reports to donors on activities supported by philanthropy.
• Formats and designs stewardship reports and other projects for final presentation to donors (primarily via Adobe InDesign); manages production and mailing of print reports, which may include complex mail merges and careful quality control.
• Interacts with faculty, staff, vendors, and university administration to help achieve reporting expectations of the Donor Relations department.
• Monitors spending activity on reportable funds via HART.
• Maintains reporting database, helps track donor relations tasks and deliverables, and coordinates data tracking.
• Manages acknowledgements process, including processing acknowledgments, coordinating with frontline teams, fielding office-wide questions, managing third-party notifications, running quarterly batch sweeps, and providing the Development Communications team with e-acknowledgements.
• Collects research on medical education and biomedical research activities at HMS;
• Participates in interdepartmental and University initiatives and projects as needed, such as the annual Report of Giving and biannual HMS Benefactor report.
• In partnership with the design team and frontline colleagues, manages the production of photo books, citations, plaques and signage, and other donor gifts and recognition items.
• Provides administrative support for the Donor Relations department, including tracking named spaces and fund balances; maintaining calendars and schedules; managing meetings and following up on action items; and other duties related to the administration and organization of the department's operations.
• Other duties as assigned.

Basic Qualifications
Five or more years of related experience, preferably in an administrative and/or professional setting. Education beyond high school may count toward experience.


Additional Qualifications and Skills

• Bachelor's degree preferred but not required.
• Experience in higher education development/advancement or donor relations is preferred.
• The ideal candidate must be a deft writer, well organized with strong time management, able to prioritize, use discretion with sensitive or confidential information, and manage multiple assignments simultaneously.
• Strong interpersonal skills, ability to interact well with both colleagues and vendors, strong Windows- based computer skills (BSR Advance, Microsoft Office, and Adobe Creative Suite, including photoshop), ability to take initiative, and the ability to work independently as well as part of a team.
• This position requires good judgment, keen attention to detail, comfort in a fast- paced environment, and the ability to remain flexible in a changing environment.

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

Job Function
Alumni Affairs and Development, General Administration

Sub Unit
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Location
USA - MA - Boston

Department
Alumni Affairs and Development

Time Status
Full-time

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Identity

Schedule
35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pmPI183354751 Apply Now