Faculty Support Specialist at Harvard University in Boston, Massachusetts

Posted in Other 1 day ago.

Job Description:

Harvard University

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Faculty Support Specialist
Harvard Business School

Job Summary

Are you excited by the idea of joining a world-class organization at the intersection of higher education and business? Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished business academics?

If so, consider joining our team as a Faculty Support Specialist at Harvard Business School. As the professors' administrative assistants, Faculty Support Specialists provide valuable tactical and administrative support to our faculty in support of Harvard Business School's mission to educate leaders who make a difference in the world. Kindly submit a brief cover letter and resume so we can learn a little bit more about you and your interest in the role. We look forward to learning more about you and your interest in joining our team!Position Description

What you'll do:
  • Manage course delivery through administrative support tasks that include: updating the learning management system, track student work, liaise with prominent guests, coordinate audiovisual support, and organize in-class activities
  • Communicate professionally with internal and external stakeholders on behalf of the faculty
  • Manage complex calendars, travel arrangements, expense reimbursements, and other administrative tasks
  • Proofread cases and papers, retrieve research resources, and submit materials for publishing and distribution on campus and globally
  • Coordinate events: communicate with guests, reserve rooms, order catering, and manage all relevant logistics
  • Prepare meeting documentation, manage filing systems, and maintain office inventory
  • Collaborate with fellow Faculty Support Specialists on projects and departmental activities
  • Move projects forward and continually look for ways to leverage faculty time
  • Other duties/responsibilities as assigned

Why you'll love this job:
  • Make an impact helping others achieve their goals by utilizing your administrative skills
  • Build relationships with a diverse group of faculty and colleagues in a collaborative culture
  • Practice on-the-job learning in a supportive environment with continuous professional training
  • Grow your career here - be exposed to the inner workings of a world-renowned business school
  • Maintain work-life balance

Check out more about the work culture at www.hbs.edu/employment

Basic Qualifications
  • High School Diploma or GED required. BA/BS preferred, but not required.
  • 3+ years of administrative support or related customer service experience working in an administrative, clerical, executive support, coordination, or related professional capacity
  • Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.), or similar suites of programs such as those from Google and Apple. NOTE: As part of the interview process, you may be asked to complete a skills assessment that involves tasks related to the role utilizing word processing, spreadsheets, and slide shows.

Additional Qualifications and Skills

Who you are:
  • You set a high bar for yourself with attention to detail and strong customer service
  • You know how to be helpful even when you don't have the answer
  • Adaptability is second nature; with constant change, you are flexible and receptive to feedback
  • You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of work-styles
  • You work well independently and also contribute as a valuable team member
  • People describe you as reliable - you always follow through and strive to surpass expectations

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Job Function
Faculty & Student Services, General Administration

Sub Unit

USA - MA - Boston

Time Status

55 - Hvd Union Cler & Tech Workers

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