Staff Accountant at Diagnostica Stago, Inc. in parsippany, New Jersey

Job Description:

Diagnostica Stago, Inc., (DSI) is an industry leader in the science of hemostasis and thrombosis. Stago provides the total commitment of global resources and responsiveness, coupled with cutting edge technology and reliability. DSI is dedicated to continually developing and providing the very best hemostasis products, technical support, and services.

Essential Duties & Responsibilities:

Performs the processing and recording of invoices for all disbursement transactions ensuring that all invoices are coded properly in accordance with Finance policies and procedures. Reviews expense coding and authorization to ensure adherence to internal policies. Analyzes expense by Vendors to ensure the timely recording invoice per schedule, and perform reconciliation to vendor statements.

Investigates problems that vendors or purchasing agents have with obtaining payment for bills and follow up on inquiries from management and external sources. Maintains vendor related files including W-9s, SBA small business designation form, EIN's for all vendors (new and existing). proper set up of 1099 vendors. Prepares annual 1099 report.

Performs System Administrator role for the travel and expense reporting system and corporate card programs. Conducts new hire training. Ensure proper onboarding and offboarding of users, timeliness in processing and reporting. Manages employee credit card applications including new enrollment and termination, and processes expense reports in Concur on timely manner.

Prepares and analyzes AP aging. Analyzes vendor accounts to identify opportunities to optimize spend and payment terms, supports initiative to optimize payment type. Prepares and analyses expense by department, by cost center, by project code, by geography, by vendor.

Performs random audits for T&E expenses in Concur and also reconcile PO with 3-way match. Performs risk monitoring and internal controls to ensure proper and authorized expenses consistent with policy, and with adequate segregation of duties in Concur.

Performs risk monitoring over corporate card and purchasing card programs to ensure proper and authorized usage, and internal control steps to mitigate delinquencies and fraud. Reconciles monthly purchasing card payments.

Prepares payment schedule for review by Accounting supervisor. Prepares timely analysis to ensure reconciliation of auto debit payments and purchasing card payments.

Prepare daily, weekly and monthly bank reconciliation. Performs analysis as well as posting manual journal entries related to bank transactions such as bank charges, account analysis fees and others. Supports Days Sales Outstanding, Days Payable Outstanding, working capital analysis and cash flow projection.

Maintains and analyzes deferred service revenue and other prepaid accounts. Prepares monthly journal entry, reconciliation and roll forward analysis for review by Accounting Supervisor.

Supports filing and payment of various taxes and licenses including- sales, use, property, franchise and other taxes filing. Analyzes accrued accounts and performs reconciliation.

Prepares monthly analysis and reconciliation of intercompany receivable and payable accounts, by affiliate.

Performs posting, reconciliation and analysis of biweekly or monthly journal entries related to payroll and employee benefits, fleet expenses, commissions. Ensures proper matching to supporting document, approval and coding of such expenses.

Prepares account analysis and reconciliation for various balance sheet and income statement accounts, including reconciliation of subledger or detail schedule to general ledger.

Supports preparation of local management reporting, and corporate reporting including BFC reporting.

Assist external financial and tax audits and other projects as assigned. Prepares schedules for the year-end audit and quarterly review.

Education & Requirements: 

Bachelor's degree in Accounting or Finance from four-year college or university required; minimum 5 years related experience in an Accounting department.

Knowledge of US GAAP and IFRS.

Experience with Concur or related software tool and in managing corporate card program is desired.

CPA a plus

Skills: 

To perform this job successfully, an individual should have knowledge of M3 or similar accounting software; Advanced proficiency in Microsoft Excel required. Good working knowledge of Word, Power Point, Outlook.

This job requires the individual to be fully vaccinated against COVID-19, absent a legally required accommodation, as required by Executive Order 14042 and the Safer Federal Workforce Task Force COVID-19 Workplace Safety: Guidance for Federal Contractors and Subcontractors.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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