Event Planning Specialist at Federal Reserve Bank (FRB) in Atlanta, Georgia

Job Description:

Company

Federal Reserve Bank of Atlanta

Summary:

Under limited supervision, plans, manages, and coordinates District, System, and public outreach events, for both internal and external clients. Acts as primary meeting planner for assigned events, ensuring successful delivery and overall participant satisfaction. Supports conference center services, activities, and events. Responsible for the effectiveness of services, and making recommendations to better serve client and organizational needs. Addresses and resolves operational and customer issues.

Key Responsibilities:

• Provides oversight, consultation, and coordination of logistical arrangements for event implementation by arranging meeting space, hotel, travel, catering, housekeeping, audio visual, transportation, and other related service requirements for on-site events. Arranges long and short term hotel accommodations for guests attending Bank-hosted events.


• Coordinates services for events including facilities, catering, audio visual, signage, displays, and outside vendor services. Consults with host departments and outside organizations to ensure consistency with Bank policy for events. Recommends and implements processes and procedures to ensure compliance with Bank policies and standards. Ensures event expenditures adhere to prescribed policy and budgetary guidelines. • Independently outlines event preparation activities and develops a plan and timeline for delivery, and identifies budget and cost issues, to present to department management and event sponsor/host.


• Working in partnership with clients, develops and prepares informational documents for distribution such as invitations, reports, schedules, surveys, budgets, presentations and requests for proposals for the purpose of soliciting/evaluating prospective vendors, external/internal speakers and consultants.


• As requested, reviews and reconciles payment for services provided for event functions, contract services, hotel billings and other miscellaneous charges. Provides analytical support to host department for event budgets; researching and recommending appropriate expenditures as provided in Bank policy guidelines .

Education: Bachelor's Degree or 4 years equivalent experience

Experience: Two to Five years preferred

Functional Knowledge Preferences Knowledge Areas: Technical Skills: Certifications/Licenses: • Event Planning Microsoft Office • Customer Service Outlook (email, calendar function) • Communications

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, rush jobs, change in workload or technological developments). The Federal Reserve Bank of Atlanta is an equal opportunity employer.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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Salary:

$64,900.00

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