Faculty Affairs Coordinator at Dartmouth College in hanover, New Hampshire

Job Description:

Posting date:

07/20/2022

Open Until Filled:

Yes

Position Number:

1012312

Position Title:

Faculty Affairs Coordinator

Department this Position Reports to:

Deans Ofc DMS (Faculty Affairs)

Hiring Range Minimum:

$20.25

Hiring Range Maximum:

$25.25

SEIU Level:

Not an SEIU Position

FLSA Status:

Non-Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Location of Position:

Hanover, NH
1 Rope Ferry Rd.

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

Provides programmatic and administrative support for the Geisel School of Medicine's Office of Faculty Affairs. Supports school and departmental efforts for compliance with established faculty affairs processes (recruitment, appointment, promotion, and termination) and operationalizes best practices across Geisel. Advises department administrators on faculty and non-faculty academic appointment and search protocols. Provides administrative support, as requested for other faculty and academic programs overseen through the Geisel Office of Faculty Affairs.

Required Qualifications - Education and Yrs Exp:

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Three+ years of office experience, preferably in an academic setting.


• In-depth knowledge of office procedures.


• Excellent organizational and planning skills.


• Highly proficient with Microsoft Office suite and Outlook.


• Experience working in tracking systems and/or databases.


• Excellent communication and interpersonal skills.


• High degree of discretion and confidentiality.


• Commitment to diversity.


• Customer service orientation.


• Strong attention to detail.

Department Contact for Cover Letter and Title:

Erika Brown

Talent Acquisition Consultant:

Mathias Machado

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants:

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.


Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/64122

Description:

Faculty Recruitment and Appointments

• Responsible for coordinating and tracking institutional approvals throughout the faculty recruitment process.


• Monitors the Faculty Dashboard for assignment of search numbers and ensures Dashboard postings maintain compliance with existing protocol. Works with department administrators to correct issues as they arise.


• Tracks faculty appointment, reappointment, change in title, and termination requests. Works with the Dean of Faculty Affairs to ensure materials (e.g. DAB forms) submitted are complete and partners with the Geisel Finance Center to ensure faculty appointment information is accurately entered into Dartmouth's Human Resources Management System (HRMS).


• Requests and proofreads monthly personnel agendas for review by the Dean's Academic Board and the Provost of Dartmouth College.


• Prepares faculty appointment letters (e.g., appointment letters) subsequent to approval from the Dean's Academic Board and the Provost.


• Proofreads submitted portfolios for consideration by the Appointments, Promotions, and Titles (APT) Committee for potential conflicts and to ensure completeness of materials. Assists Dean of Faculty Affairs with managing APT committee membership. Assists departmental administrators and faculty members serving on the APT Committee with the management of portfolios through Interfolio.


• Coordinates and schedules the Appointments, Promotion and Titles (APT) Committee meetings. Arranges for teleconferencing, audio-visual and IT support, food, and other items required for the committee.


• Supports faculty CV preparation and review to ensure format used for APT submission complies with Dartmouth/Geisel standards.


• Partners with departmental leadership and the Associate Director to track and monitor annual faculty evaluations across departments


• Partners with departmental leadership and the Associate Director to support and coordinate scheduled academic review processes for all Geisel departments.


• Provides support for key senior leadership searches (e.g. chairs/center directors) their subsequent on-boarding and orientation needs.

Percentage Of Time:

60%

Description:

Calendar & General Administrative Support

• Maintains websites for Faculty and Academic Affairs and faculty development to ensure information presented is correct, user-friendly, and updated as needed. Works with the Dean's Office to support and advance web-based technology that promotes optimal presentation of relevant materials and accessibility to users.


• Supports institutional reporting and activity tracking (e.g. retentions, retirements, emeritus) requirements for the Office of Faculty Affairs.


• Provides direct calendar and expense reimbursement/general administrative support for the Dean of Faculty Affairs and the Associate Director for Faculty Affairs.


• Schedules meetings as needed in support of the Office of Faculty Affairs and for faculty/staff recruitment/hiring inquiries.


• Interprets, applies and maintains adherence to office, department, and College policies and procedures.


• Prepares faculty appointment, reappointment, promotion, and termination files for records management and storage in Dartmouth's OnBase digital repository.


• Prepares materials for Dartmouth Records Management archival/storage.

Percentage Of Time:

40%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--:

Performs other duties as assigned.

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