Administrative Assistant II at Dartmouth College in hanover, New Hampshire

Job Description:

Posting date:

07/27/2022

Open Until Filled:

Yes

Position Number:

1011577

Position Title:

Administrative Assistant II

Department this Position Reports to:

Spanish and Portuguese

Hiring Range Minimum:

$16.75/hr

Hiring Range Maximum:

$21.00/hr

SEIU Level:

Not an SEIU Position

FLSA Status:

Non-Exempt

Employment Category:

Regular Part Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

20

Schedule:

Monday-Friday 8 - 12

Location of Position:

Hanover, NH
37 Dewey Field Road, Dartmouth College


This is an onsite position in Hanover, NH.

Remote Work Eligibility?:

Onsite only

Is this a term position?:

No

Is this a grant funded position?:

No

Position Purpose:

Under the supervision of the Department Administrator, provides a variety of administrative and academic support to faculty and department staff, and works to increase department efficiency and expedite and process the work of others.

Required Qualifications - Education and Yrs Exp:

High School or equivalency

Required Qualifications - Skills, Knowledge and Abilities:

Experience

• Two plus years of office experience

Skills & Knowledge

• Strong organizational skills


• Strong interpersonal skills


• Proficient with basic computer software packages


• Ability to work independently and set priorities

Department Contact for Cover Letter and Title:

Israel Reyes, Department Chair

Talent Acquisition Consultant:

Mathias Machado

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants:

This is a part-time position, but could be combined with another part-time position in Arts & Sciences to make a full-time position. Candidates for this position who wish to work full time are encouraged to also apply for the AA II position for the French and Italian Department (#1127231).


All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.


Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/62986

Description:

Communication

• Serves as initial point of contact for inquiries to the Department, and acts as liaison between College employees, alumni, students and those outside the college. Responds to inquiries and provides information or refers to appropriate individual to address the needs of the inquiry. Communicates respectfully with a diverse community.


• Prepares and distributes any newsletters, flyers, posters, and mass mailings to publicize department activities and provides any needed online advertising and support for the same.

Percentage Of Time:

25%

Description:

General Office Support

• Assists with the coordination and support of day-to-day activities of the Department.


• Provides guidance and assistance to others on the functioning of office equipment, e.g. copy machines and general use computers.


• Orders all supplies for the department (general office supplies, food, water and other necessary items) and routinely checks supplies for replenishment.


• Keeps main office/coffee area clean and replenished with water and supplies.


• Types correspondence, reports, and instructional materials and performs minor proofreading and editing. Photocopies, collates and stores physical and online materials as needed.


• Serves as primary support between AT's (Assistant Teachers) and Language Program Director. Processes online student timesheets, paper drill packets and all other materials needed for AT work and prints the same for faculty and AT use. Uploads information to online Learning Management System for faculty use. Distributes textbooks to AT's and collects the same at the end of every term.


• Requests office hours, syllabi and other term-by-term information from faculty and staff for posting in Department and on website.


• Places textbook orders every term and follows up with faculty to ensure timely ordering of materials.


• Distributes course evaluations to faculty at the end of every term and gives completed evaluations to the Department Administrator.

Percentage Of Time:

25%

Description:

Information Management

• Maintains and updates Department website.


• Maintains department syllabi files and any other necessary records.

Percentage Of Time:

25%

Description:

Schedule Coordination

• Serves as primary contact for the Department's visiting speakers. Handles all aspects of visiting speakers including introductory communications, all travel and hotel arrangements, lecture hall scheduling, meal reservations, the drafting of posters, flyers or any other printed or online materials.


• Schedules seminars, symposia, events and functions including compiling and distributing meeting agendas and materials; arranging luncheons and dinners; summarizing committee activities, and coordinating any other visitor travel arrangements as needed.

Percentage Of Time:

25%

--:

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--:

Performs other duties as assigned.

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