Office Manager-BICT at Sierra Vista Child & Family Services in Modesto , California

Job Description:

Full time opportunity for a Office Manager in our Brief Intervention Counseling Team (BICT) program in Turlock.
This program provides mental health services to adults. The services provided include individual, family, collateral and group within family homes, community, and school settings as well as in the office. The Office Manager organizes and coordinates office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
Essential Job Functions:

Physical, mental and emotional health adequate to perform duties.
Must be able to answer a multi-line phone system.
Interact in a pleasant and professional manner.
Must be able to type proficiently.
Proficient with various computer software.
Ability to enter data in a timely manner.
Ability to manage and prioritize multiple tasks, follow up on work in various stages of completion and meet deadlines.
Sound personal qualifications (i.e., maturity, stability, high moral standards, and sound mental health and physical ability to perform job duties)
Ability to maintain confidentiality of agency business, clients and employees.
Demonstrate proficiency in resolving unexpected events and circumstances.
Due to the State Public Health Officer Order of August 5, 2021: COVID-19 Vaccine Mandate, this position works in a designated health care facility that requires workers to be fully vaccinated for COVID-19.

Due to the State Public Health Officer Order of December 22, 2021: this position also requires a booster dose. Workers may be exempt based upon qualifying medical reasons or religious beliefs but will be subject to weekly diagnostic screening testing.
Responsibilities:

Answer multi-line phone system.
Schedule appointments for program staff.
Create and maintain client chart.
Ensure program forms are available and up to date.
Performs data entry and ensures the accurate maintenance of computerized files and rosters.
General filing and copying.
Attend weekly staff meetings and compose staff meeting minutes.
Prepare and participate in monthly peer review.
Maintain waiting room to include sanitation of toys.
Access client records for filing, medication appointments or when requested by clinician, medical provider or supervisor.
Manage and monitor chart access and movement.
Order and maintain office supplies and additional items as needed.

Other:

Attend all required meetings.
Report any suspected child or dependent adult/elder abuse or neglect immediately to direct supervisor or utilize the chain of command if supervisor is unavailable.
Report any client imminent danger to self or to others or gravely disabled immediately to direct supervisor or utilize the chain of command if supervisor is unavailable.
Other duties as assigned.