Office Assistant at RJM Construction in Golden Valley, Minnesota

Job Description:

RJM Construction was founded on a simple principle: to serve the client. Commitment to realizing our clients vision continues to be the driving force behind our work. Each role at RJM contributes to that vision!

With our headquarters in the Twin Cities, RJM Construction has more than 150 staff members and an annual construction volume of $256 million. We specialize in community, healthcare, corporate, and multifamily projects, serving clients throughout Minnesota and neighboring states. Our expertise includes general contracting, construction management, design-build, and preconstruction services.Currently RJM has an opening for an Office Assistant. If you want to be a part of an inclusive, hard-working, fun team that works collaboratively and does what it takes to reach our goals, then we want to hear from you.

RJM is seeking a motivated, self-starter who thrives on variety and a feeling of accomplishment. We are searching for an enthusiastic teammate who is willing to take on multi-department and reception work, with about a 60% admin/40% reception split. This role handles front desk reception during peak hours, as well as provides general office task expertise for a variety of departments. This position is onsite, with some hybrid options at our corporate location in Golden Valley.

Key Accountabilities:

• Greet and welcome visitors - provide office guests with a hospitable experience


• Answer phones and distribute calls to appropriate staff during peak hours.


• Receive and distribute mail in a timely and confidential manner.


• Maintain inventory of office equipment and supplies. Ensure strong communications between RJM and office equipment vendors.


• Maintain reception area, meeting rooms, kitchen/breakroom, etc. to ensure a neat and professional appearance.


• Stock areas containing refreshments for team members and guests. Order supplies as needed.


• Provide support to a variety of departments including safety, accounting, marketing, and HR as requested. Duties will be varied, with some consistent duties like assisting in the new team member orientation experience, data entry and projects for safety, etc.


• General admin knowledge and innovative ideas needed for duties that include shipping, copying, fax, understanding telephone systems and other admin and systems work.

Education:

• High school diploma or equivalent

Work Experience:

• 2+ years office administrative and/or reception experience

Demonstrated Technical Competencies to include:

• Proficiency in Microsoft Suite products Excel, Word, Outlook, and PowerPoint


• Multi-line phone system knowledge, or demonstrated aptitude to learn


• Knowledge of Paycom applicant tracking system helpful, not required

Demonstrated Professional Competencies to include:

• Excellent interpersonal skills


• Strong written and verbal communication skills


• Organized and detail oriented


• Punctual with strong attendance history


• Comfortable prioritizing daily tasks without guidance


• Ability to provide administrative expertise on special projects as requested