Administrative Assistant - Denver, CO - Hybrid at Cigna in Denver, Colorado

Job Description:

Administrative Assistant Sr. Representative - US Medical

The Administrative Assistant will support multiple directors within the US Medical organization, as well as teams located in the Denver office. This individual must demonstrate the ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary and seeking assistance when appropriate. The Administrative Assistant identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality, and anticipates the needs of those they support.

Key Responsibilities:

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  Travel :Handles travel arrangements using Cigna's online travel booking tool, and in compliance with the travel policy.
  
  


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  Expenses :Submits accurate and timely submission of expense reports. Acts as a delegate for expense report approvals.
  
  


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  Calendar management :Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.
  
  


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  Access management: Submits requests for role-based access, approves requests when delegated.
  
  


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  Timesheet management: Submits timesheets on a timely basis, approves timesheets when delegated.
  
  


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  Meeting planning : Schedules and organizes internal and external meetings, including any necessarylogistics .
  
  


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  Staff Support :Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees.Maintains department organization chart and email distribution lists.
  
  


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  Onboarding/offboarding : Plans and coordinates on-boarding and off-boarding of both onshore and offshore employees/contractors.
  
  


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  Supplies/equipment : Leverages internal systems and processes to order staff supplies and equipment in compliance with the purchasing policy.
  
  


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  Productivity support : Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system, and manages department space planning in partnership with Corporate Real Estate.
  
  


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  Denver office support : Provides support for resource set-up (access badges, parking passes, desk/phone set-up, etc), space utilization, and out of town guests (meeting room reservations, supplies/equipment for meetings, catering orders, etc).
  
  


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  Special projects/programs :Manages team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
  
  


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  Communications : Drafts/edits/finalizes correspondence (letters, memos, mailings, email); creates Excel spreadsheets to track/monitor information; prepares Power Point presentations and miscellaneous reports.
  
  


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  Other: Manages mail and event planning, recognizes varying complexities within situations and manages or diffuses issues appropriately, displays good judgment and decision making ability and projects this skill onto others.
  
  

Qualifications:

• Candidate should have 5-8 years of progressively responsible administrative experience.
  
  


• Collaborative team player that can build / maintain a team based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization.
  
  


• Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization.
  
  


• Previous experience working at Fortune 500 companies highly desired.
  
  


• Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functions.
  
  


• Professional demeanor with excellent verbal and written communication skills.
  
  


• High energy with the ability to keep up with a fast-paced working environment.
  
  


• High degree of integrity and accountability to delivery strong, high-quality outcomes.
  
  


• Ability to work independently and maintain confidential information in highly professional manner.
  
  


• Ability to have a high-level of accuracy and detail-oriented.
  
  


• Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
  
  


• Proactively anticipates needs of the team - always thinking ahead.
  
  


• Experience with supporting a virtual workforce.
  
  


• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
  
  


• Travel may be required to other Cigna locations and off-sites as needed to support senior leadership.
  
  

For this position, we anticipate offering an hourly rate of $22 - $34, depending on relevant factors, including experience and geographic location.

This role is also anticipated to be eligible to participate in an annual bonus plan.

Helping our customers achieve healthier, more secure lives is at the heart of what we do. While you take care of our customers, we'll take care of you through a comprehensive benefits program that helps you be at your best. Starting on day one of your employment, you'll be offered several health-related benefits including medical, vision, dental, and best in class well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and dozens of corporate discounts on essentials you use every day. For more details on our employee benefits programs, please visit the "Life at Cigna" tab on our careersite: www.cigna.com/careers

About Evernorth

Evernorth, Cigna Corporation's health services segment, exists to elevate health for all. We're building on our legacy and redefining health care as we know it. Unbiased in how we think, we create without limitation. We partner without constraints, deliver value differently and act in the interest of humanity. Solving across silos, closing gaps in care, and empowering clients, customers, and people everywhere to move onward and upward. When you work with us, you'll be empowered to solve the problems others don't, won't or can't. Join us. What difference will you make?

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: SeeYourself@cigna.com for support. Do not email SeeYourself@cigna.com for an update on your application or to provide your resume as you will not receive a response.

Cigna has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.