Legal Coordinator at Constellation Brands in San Francisco, California

Job Description:

Job Description

Position Summary

The Legal Coordinator will provide administrative support to the SVP, General Counsel Wine & Spirits and assist her with leading the Legal Operations Department, which consists of Contracts, Trademarks, Advertising (“AMPT”), Ethics & Corporate Compliance, and the Legal Operations Management (“LOM”) Teams. The role will also provide coordination and special projects to the AMPT Legal team.

Responsibilities

Coordinator Responsibilities:

• Coordinate and gather updates from Attorneys and SVP and format into biweekly What’s Hot report




•  Set up, run, and liaise with the IT organization on Webex meetings for on-line legal training and Legal Sips




• Track and manage spend against budgets of outside legal firms and vendors




• Gather and track budget and expense information and disseminate to team leads




• Coordinate quarterly accruals with Finance




• Format, edit and proofread reference materials, training guides/manuals, presentations, etc. .. .




• Support AMPT Legal Team on special projects – including research, advertising review and engaging with cross-functional business partners, as needed




• Track information in various online databases and generate reports as needed

• Distribute compliance emails and newsletters

• Assist with the formation, governance, administration, and implementation of LOM

Administrative Responsibilities:

• Perform administrative support, including fielding phone calls, directing visitors, filing, scheduling meetings, coordinating meeting rooms, distributing meeting minutes, preparing mail, photocopying, scanning, etc.




• Manage SVP, GC’s calendar and regular 1:1s with employees in multiple time zones




• Coordinate, plan, and schedule travel and itineraries in accordance with corporate policies and procedures




• Prepare and process expense reports using Concur




• Create files, run reports, manage, and update information in Legal Files for SVP, GC and AMPT Legal Team




• Plan meetings and procure meeting rooms, food, drinks including senior leadership meetings, in various locations




• Assist with documents drafting, including formatting, editing, redlines and comparisons for SVP, GC and AMPT Legal Team




• Routing documents, coordinating signatures, drafting correspondence, tracking, following up on documents, and inputting related data into a matter management system for SVP, GC and AMPT Legal Team




• Code and process, track and obtain approvals in Ariba of invoices per accounts payable and Legal department procedured




• Print documents and certifications for signature by SVP, General Counsel




• Liaise with members of Wine & Spirits Leadership Team, Legal Leadership Team, and Executive Management Committee and their administrative staff




• Provide back-up support for other administrative personnel in the Legal Department and in SF office

Qualifications

Minimum Qualifications:

• Four-year college degree and/or paralegal certificate required




• 5 + years of advanced administrative/office support/office management (experience in a legal environment strongly preferred)




• Independence, self-direction, civility, and strong writing and communication skills




• Problem solving abilities

Preferred Qualifications:

• Extensive Microsoft Office applications (Word, Excel, PowerPoint, & Outlook) experience and skills including advanced knowledge of settings and shortcuts




• SAP Ariba, Concur, WebEx, SharePoint, document management software and tracking database experience strongly preferred




• Notary license or ability to obtain

Physical Requirements/Other

• Must be able sit and/or stand for long periods of time, and work on a computer for extended periods




• Must have ability to come to San Francisco Office, as requested 




• Ability to lift to 25 lbs. regularly




• Must have a valid driver’s license




• Must be at least 21 years of age

Location

San Francisco, California

Additional Locations

Virtual - US

Job Type

Full time

Job Area

Legal & Public Affairs

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).

Apply Now