Assistant, Administrative at Constellation Brands in Nashville, Tennessee

Job Description:

Job Description

Position Summary

Under general supervision but primarily acting on own initiative, perform a wide variety of functions to directly support Founders of Nelson’s Green Brier Distillery.  Plan, organize and perform varied, diversified, and confidential administrative work which supports the successful completion of department functions, goals and objectives while living our Values. 

Responsibilities

This position performs a variety of administrative tasks to support one or more senior managers:

• Coordinates meetings: including leadership team and business unit meetings, new brand launches and conference calls. Ensures timely and efficient changes in schedules and communication across key participants


• Works closely with both internal and external customers to meet their service needs


• Responsible for regular reporting regarding customer/business documentation and service goals


• Exceptionally strong Mac & PC based software skills, (including MS Word, Excel, power Point & Outlook) to complete assignments that include: reports, formal correspondence to management, presentation materials, inter-office memos, and other business related correspondence and record keeping


• Assist Founders with sample requests, hospitality requests, PR requests, etc.


• Processes expense reports for Founders, purchase card reports and invoices per accounts payable procedures, in a timely manner


• Support Accounts Payable and PR team with new vendor set ups, PO’s, and follow up on any unpaid and outstanding invoices


• Assists with the coordination of time sensitive distribution material to sales and marketing functions (i.e. weekly flash depletion reporting)


• Coordinates travel and itineraries along with expenses for Founders; including air, hotel, and car using standard corporate policies 


• Coordinates the scheduling of meetings for the department, compile and distribute agendas, set up rooms and catering as necessary


• Assists in preparation for events, speeches, etc.


• Updates and maintains moderately complex organizational charts, region contact forms and function specific databases


• Acts as an information source on departmental/business unit policies and procedures


• Provides support for larger projects managed by others


• Maintains filing system, including on line systems. (i.e. SharePoint)


• Performs other duties as assigned

Minimum Qualifications

• Administrative support experience to senior management


• Exceptional skill with Mac & PC, Outlook, Word, Excel (including building pivot tables) and PowerPoint


• Strong skills calendaring and planning events


• Strong organizational and time management skills with the ability to prioritize


• Excellent communication skills both verbally and in writing in order to work with customers and all levels of management, vendors and other business partners  


• Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures


• Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines


• High degree of accuracy, attention to detail and confidentiality

Physical Requirements/Work Environment

    -    Works outdoors/indoors

    -    Works in warm/cold climates

    -    Works in high places

    -    Works on wet surfaces

    -    Is exposed to loud noise, fumes and/or toxic chemicals

    -    Works near moving, mechanical parts and lift truck traffic

    -   Must be able to move up to 55 lbs

Must be at least 21 years of age. Must be able to sit and/or stand for long periods of time and work on a computer for extended periods. Lifting may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Location

Nelson's Green Brier Distillery

Additional Locations

Job Type

Full time

Job Area

Administrative Support

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).

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