Assistant, Administrative at Samuel, Son & Co. (USA) Inc. in Columbia, Tennessee

Posted in Admin - Clerical 2 days ago.

Type: Full-Time

Job Description:

Principal Accountabilities / Responsibilities

  • Generate reports as requested by various departments to assist in the evaluation of performance or costing of product or processes.  Example of monthly reports required, Production, Quality, Safety, Accounts Payable, and Expense reports.

  • File administrative materials by following the pre-established filing system and placing materials into proper location to orderly archive files for proper storage and efficient retrieval when necessary.

  • May provide additional administrative support by processing customer and vendor invoices, payment requests and delivery tickets, performing certain banking functions and performing other clerical duties on an as needed basis.

  • Places order for plant and office consumables, ensuring proper levels are maintained to ensure efficient operation and cost control.

  • Maintain Problem Alert System log of open and closed items, as well as, distribution of appropriate paperwork associated with this system.

  • Respond to incoming calls and visitors by timely and politely directing them to the individuals they wish to contact.

  • Open and sort incoming mail on a daily basis by following pre-established guidelines as well as preparing all courier packages for daily pick up.

  • Oversees the distribution and maintains the inventory of branch promotional items

  • Performs branch specific administrative duties including the preparation of notices and memos.

  • Co-ordinates the availability of branch meeting space and facilitates refreshments.

  • Assists in the co-ordination and maintenance of branch safety files (i.e. Safe Operating Procedures & Samuel Torch Programs) 

  • Performs all other related duties as assigned.


  • Complies with the designated ISO/TS16949:2009 responsibilities, environmental management system, health & safety and company rules and guidelines.

  • Ensures company safety policies are adhered to and safe work habits are utilized by all department personnel and visitors.  Wears personal protective equipment (PPE) as required at all times

  • Maintains a high standard of general housekeeping consistent with 5S standards

  • Strives for continuous improvement

Position Qualifications

  • High School diploma required, plus 1-2 years of job related experience.

Location and Reporting Relationship

  • The incumbent reports directly to the Customer Service Manager, Columbia Branch and has no direct reports.  This position is located in Columbia, TN

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