The Administrative Assistant should be able to enter a high volume of data entry quickly and accurately daily to meet deadlines. This role will vary and adapt to the applicable division and project as needed. The ideal candidate must operate data entry devices and duties may include verifying data and preparing materials for printing.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned:
Locate and correct data entry errors and report them to supervisors.
Compile, sort, and verify the accuracy of data before it is entered.
Compare data with source documents, or re-enter data in verification format to detect errors.
Store completed documents in appropriate locations.
Select materials needed to complete work assignments.
Consistently update and review spreadsheets and databases.
Maintain and continually improve filing system of all records.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
Perform clerical functions as needed, including but not limited to copying, filing, scanning, faxing, etc.
Support and assist Accounting department; conserve time by reading, researching, and routing correspondence and collecting and analyzing information as needed.
Maintain confidentiality of any company sensitive information.
Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.
Escalate critical and/or sensitive issues to Accounting with recommendation for resolution.
Perform additional assignments as required by the needs of the company or as directed by Division Managers.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PREFERRED EDUCATION and/or EXPERIENCE
1- 3 years working in a clerical or administrative capacity.
High school diploma or GED required.
Working knowledge of the construction industry, operations management, and safety practices a plus.
Working knowledge of federal, state, and city regulations and guidelines.
PREFERRED SKILLS AND ABILITIES
Must demonstrate strong proficiency in all Microsoft Office applications, (i.e. Microsoft Outlook, Word and Excel).
Basic clerical skills, including but not limited to typing, faxing, scanning, etc.
Excellent attention to detail skills
Strategic and analytical thinking skills
Ability and willingness to multi-task
Excellent organization, communication, and interpersonal skills
Strong time management skills
Must be reliable, punctual, organized, and have the demonstrated ability to juggle multiple priorities in a very busy office.
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must prioritize and organize work in a fast paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level.
Must build positive working relationships.
Must demonstrate commitment to company values.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with employees, unions, government agencies, and other entities.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled