Associate Fiscal Analyst at Judicial Council of California in San Francisco, California

Job Description:

Overview
The Judicial Council of California supports California's court system, the largest in the nation, serving a population of more than 39.5 million people- about 12 percent of the total U.S. population. Our mission includes a commitment to providing fair and equal access to justice for all Californians. The Judicial Council of California is accepting applications for the position of Associate Fiscal Analyst (AFA) in the Procurement-Purchasing unit for the Branch Accounting and Procurement (BAP) office.The AFA will work with all levels of staff and managers from the Judicial Council, Supreme Court and Appellate Courts of California as Vehicle Program Lead for the Fleet Management Program. AFA will gather, analyze, interpret, and present data to senior management on vehicle usage to inform decision making related to right-sizing the vehicle fleet and to revise policies and procedures to best support an efficient, effective, and economical fleet program. AFA will also serve as the primary buyer within the Purchasing unit for hotel and speaker agreements, as well as other actions that require services for purchases of goods, such as maintenance requirements for certain IT purchases or furniture purchases requiring material installation services.The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.The successful candidate will be expected to work in the San Francisco or Sacramento office. However, hybrid schedules may be available from a California residence during the duration of the agency's Hybrid Work Pilot Program through 2022. Responsibilities
Serve as Vehicle Management Program Lead: Gather, analyze, and track data, submit monthly reports, and maintain detailed information in the database. Data analysis to ensure no fraud or waste of taxpayer dollars are occurring. Serve as administrator for the gas card account. Project, track, and report costs of maintenance to stay within allocated annual budget. Administer annual RFQ for maintenance of fleet vehicles and administer collision insurance policy.Draft, issue, and award purchase orders, contracts, amendments, and other contractual documents, as assigned: Review purchase orders and contract assignment documents to ensure necessary approvals are provided and funding documents are routed, as appropriate, if funds are to be encumbered. Review specifications or goods description for the project to determine the type and language that best meets the needs of the requestor. Input data into FI$CAL system relating to the purchase order or contract document and route accordingly for review and approval. Prepare email transmittal letter and emails of approved documents to the vendor, contractor, etc. for signature. Serve as primary buyer for hotel and speaker agreements. Provide procurement support, as needed: Provide consultation on purchasing issues including process clarification, interpretation of contracts and purchase orders, as well as purchasing terms and conditions. Communicate with project manager and others to capture or clarify objectives, and research industry or history, to ensure understanding of requirements and to obtain necessary approvals, before finalizing any solicitation or purchase order/contract documents.Qualifications
Bachelor's degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four years of professional experience as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis. ORTwo years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California Superior Court or California state-level government entity.Desirable Qualifications: Knowledge of and experience in procurement, including purchasing of goods and services; and Experience with excel spreadsheets and data analysis.Other Information
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.How To Apply
This position is Open Until Filled and requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by Sunday, October 23, 2022. To complete the online application, please click the Apply for Job button.The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.Supplemental Questions
To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages. Please explain why you are interested in this position. Do you have any other employment by the State of California that is not already provided on your application? If yes, please list the specific departments or agencies for which you worked. If you have no prior state service, please state "none." Pay and Benefits
$6,323 - $8,851 per month(Starting salary will be $6,323 per month)Some highlights of our benefits package include: Health/Dental/Vision benefits program 13 paid holidays per calendar year Choice of Annual Leave or Sick/Vacation Leave 1 personal holiday per year Up to $130 per month reimbursement for qualifying commuting costs CalPERS Retirement Plan 401(k) and 457 deferred compensation plans Employee Assistance Program Basic Life and AD&D Insurance FlexElect Program Pretax Parking Long Term Disability Program (employee paid/optional) Group Legal Plan (employee paid/optional)Equal Employment Opportunity
The Judicial Council of California Is an Equal Opportunity Employer.PDN-976c890f-eaff-4eaf-933c-87f4591bebe1