Administrative Assistant at University of Oklahoma in Norman, Oklahoma

Job Description:

Provides administrative support to the Executive Director of Compliance (including travel arrangements, expense reconciliation, scheduling meetings and assisting with presentations) and other staff members within the Athletics Compliance Department.

• Maintains office files that may be of a confidential nature.  


• Schedules various appointments for office personnel and ensures administrative details are completed.


• Receives incoming calls for office personnel and refers to appropriate person.  


• Records messages or responds to caller with routine information.  


• Serves as a contact person for other employees or the outside public.  


• Provides information regarding location or availability of materials, resources, and services.


• Monitors and orders supplies for the office and completes requisitions.


• Responsible for typing correspondence, assisting with research and assisting office personnel with projects as assigned.  


• Reviews and responds to routine correspondence for the office personnel. 


• Prepares various reports, to include but not limited to expenditures and budgetary records.  


• Makes copies and assembles materials.


• May act as the payroll coordinator for the department or assists the payroll coordinator. 


• Opens, routes, and prepares incoming and outgoing mail.


• May run errands for the department.


• Plans and organizes meetings and programs.


• Makes travel arrangements.


• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education: High School Diploma or GED.

• 24 months office, clerical, or administrative experience.

Skills:

• Knowledge of office procedures    


• General office and customer service skills    


• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)


• Excellent interpersonal skills    


• Ability to work independently and as a team player


• Ability to complete tasks in an efficient and timely manner      


• Must be detail oriented for accuracy of data and information   


• Ability to multitask, be organized, and self-motivated    


• Ability to work in stressful situations


• Ability to communicate effectively verbally and in writing

Certifications:

• None

Advertised Physical Requirements:

• Sit for prolonged periods.  


• Communicate effectively and listens.  


• Engage in repetitive motion.  


• Use of computer and telephone.  


• Stand, stoop, bend, and reach.


• Environmental:  Standard office environment.

Departmental Preferences:

• Familiarity with university systems such as Concur, PeopleSoft, Compass, Taleo.

Supervision:  None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.