Sr. Manager, Sponsored Programs - Microbiology and Immunology at University of Miami in Miami, Florida

Posted in Other 9 days ago.

Job Description:

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Department of Microbiology and Immunology has an exciting opportunity for a Full Time Senior Manager, Sponsored Program. The Senior Manager, Sponsored Programs directs and oversees all administrative and financial aspects of the Sponsored Programs division at the assigned facilities. The Senior Manager, Sponsored Programs operates with the goals of increasing sponsored funding levels and the output of funding proposal, as well as maximizing the use and efficacy of existing research funding dollars. Further, the incumbent develops and implements policies and methods that further these goals. Provides administrative and scientific support and assistance to a large group of researchers in the Department of Microbiology and Immunology. This position is responsible for a large research pre-award portfolio as well as post award efforts. Main function of this position will be to assist the faculty in programmatic and logistic coordination and integration of the pre-award process.

Job Functions

  • Responsibilities will be executed independently under minimal supervision.

  • Report directly to the Director of Finance.

  • Provide support for coordination of the pre-award process for a large group of faculty members (30).

  • Provide guidance and oversight of all the requirements and details necessary for the completion of the project application.

  • Maintain up to date knowledge of NIH policies and procedures and requirements mandated by federal and non-federal agencies as they relate to different research projects.

  • Ability to coordinate complex and major projects, pharmaceuticals agreements, etc.

  • Programmatic and administrative coordination of the science write up, to formulate budgets in line with agency requirements, in line with the scientific objectives of the projects.

  • Create synergy of the entire application process and of the different components of the application document.

  • Identify redundancies, resource sharing and opportunities to improve the process and facilitate adherence to agency standards for programmatic efforts.

  • Efficient coordination of the entire pre-award process to meet deadlines.

  • Ability to guide the faculty to produce and develop high caliber applications.

  • Create tools to assist in pre and post award research-related activities including checklists, procedures, guidelines, workflows and other documents.

  • Make recommendations for changes to improve service and streamline work.

  • Maintain relationships and collaborations with departmental staff and faculty as well as faculty, and staff from other departments and school central administrative offices.

  • Assist faculty with post-award efforts and activities including, preparation and interpretation of financial reports, salary forecasting, effort distribution and certification.

  • Assist the faculty with projections of research portfolio for grant year-end and for continuation of the budget year and propose distribution of salary support for next institution FY budget.

  • Ability to use TideMark to reflect salary entries.

  • Provide guidance of federal and internal University pre and post award policies and procedures to monitor compliance of expenditures on the projects.

  • Participate in University wide, ORA and departmental meetings Participate and work in special projects of the Department as necessary.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Requirements


Bachelor's degree in relevant field.


Minimum 7 years of relevant experience. Five (5) years pre-award, preferred.

Knowledge, Skills and Attitudes:

  • Knowledge of business and management principles.

  • Ability to direct, manage, implement, and evaluate department operations.

  • Ability to establish department goals, and objectives that support the strategic plan.

  • Ability to effectively plan, delegate and/or supervise the work of others.

  • Ability to lead, motivate, develop, and train others.


The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


Pay Grade:

More jobs in Miami, Florida

Admin - Clerical
7 minutes ago

Nicklaus Children's Health System
about 1 hour ago

JBT Corporation
Health Care
30+ days ago

Nicklaus Children's Health System
More jobs in Other

1 minute ago

Shamrock Foods Company
1 minute ago

1 minute ago