Administrative Executive Assistant 5 at PayPal Inc. in San Jose, California

Posted in Other 3 days ago.

Job Description:

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives.

Job Description Summary:
The individual will work alongside a small group of executive assistants to provide administrative support to GADS executives and leadership team. The successful candidate will anticipate the needs of stakeholders, take initiative to problem solve, expertly manage calendars and emails, and always display appropriate prioritization and judgment. Success in this position will also require the ability to interact with other executive assistants and managers credibly and competently within and outside the GADS organization.

Job Description:


  • Calendar management responsibility for internal and external meetings-using insight, decision-making, and prioritization skills with regards to managing action items

  • Organize meetings, travel, events, and other on or off-site conferences

  • Coordinates visits of executives: full itinerary (meeting times, special events, socials, dinners), logistics, required travel documents and special arrangements

  • Owns and optimize travel plans of executives

  • Manages expense reports to ensure on-time submission with required detail and accuracy

  • Completes ad-hoc and/or on-going projects and special assignments that ranges from financial/budget reporting, professional presentations, information gathering, budget/process planning, and following-up on key meetings decisions (as this is a 'trust based position' - scope and depth of assignments could be expended/moderated)

  • Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect organization

  • Provide general administrative supports

Requirements and Relevant Experience

  • Minimum 3 years' relevant work experience in similar role

  • University Degree or equivalent highly preferred

  • Advanced knowledge of MS Office including Outlook, Excel, Word and PowerPoint with ability to create high quality presentation and correspondence required

  • Experience and knowledge with Concur, Workday preferred

  • Must have demonstrated strong interpersonal and communication skills (both written and verbal), to include speaking clearly and persuasively in positive or negative situations and with all levels in the organization

  • Experience working in matrixed international company (technology sector an advantage)

  • Ability to handle multiple tasks by priorities; Take proactive approach to seek guidance on priority

  • Excellent time management skills: Ability to work independently, meet deadlines in a fast-paced changing environment, and resolve issues with minimal supervision

  • Must be results focused and highly energetic to drive the defined team and organizational goals

  • Natural willingness to step up and take on projects/tasks necessary to support the business without concerns to where the responsibility "should" be

  • Passionate about the business; will be a strong external ambassador / advocate for the business and will be highly collaborative with the ability to work successfully across teams, regions and functions

  • Positive attitude that brings team together


Travel Percent:

Our Benefits:
At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset-you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.
We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit

Who We Are:
Click Here to learn more about our culture and community.

PayPal has remained at the forefront of the digital payment revolution for more than 20 years. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, the PayPal platform is empowering more than 400 million consumers and merchants in more than 200 markets to join and thrive in the global economy. For more information, visit

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at

As part of PayPal's commitment to employees' health and safety, we have established in-office Covid-19 protocols and requirements, based on expert guidance. Depending on location, this might include a Covid-19 vaccination requirement for any employee whose role requires them to work onsite. Employees may request reasonable accommodation based on a medical condition or religious belief that prevents them from being vaccinated.
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