Administrative Assistant 3 at Augusta University in Augusta, Georgia

Job Description:

Administrative Assistant 3



Job ID: 250855
Location: Augusta University
Full/Part Time: Full-Time
Regular/Temporary: Regular


About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.


Location
Augusta University –
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904


Job Summary
This position performs responsible administrative and secretarial duties of a complex and confidential nature in support of the Associate Provost and Dean for AU Online to relieve supervisor of varied clerical and administrative responsibilities.


Responsibilities
The duties include, but are not limited to:


Serve as primary point of contact
Serve as primary point of contact for AU Online; greet visitors and screen calls and mail. Compose routine correspondence, format and type documents, proofread and edit draft material, determine priority of incoming material and route to appropriate personnel.


Plan and organize other office space
This includes answering phones, greeting visitors, arranging conferences and events for the office, reserving rooms, managing inventory and ensuring basic office systems are maintained by the services and functions at the university.


Coordinate special events
May coordinate special events in support of AU Online.


Maintain calendars
Create Outlook planners and associated virtual and in person meetings for the Dean and senior staff. Management of complex scheduling via doodle poll or an equivalent application is essential to the role and make travel arrangements, process travel reimbursements, and other forms incidental to these responsibilities.. Attention to detail, and ability to adapt and adjust to complex schedules.


Maintain office supplies and equipment
Maintains office supplies and equipment inventory. Makes decisions on purchasing supplies at a value that does not exceed $200 per item and $500 per purchase and gathers and compiles information in support of recommendations for equipment purchases.


May monitor simple departmental budget
May monitor simple departmental budget, handle general bookkeeping duties and reconcile accounts. Gather fiscal data and submit to appropriate person to support development of the departmental budget or grant proposals. Prepare check requests, travel arrangements and documents and purchase orders for the office. Maintains department PCARD.


Communications
Serve as primary contact for AU Online communications including but not limited to updating Carosel files on tv monitors, submitting Jagwire announcements. Poppulo communications, etc. Compose, edit, format and type letters, memorandums, reports, charts, requisitions and emails; Proofread documents, maintain files, records and computerized databases. Accurately files documents for future retrieval.
Other duties as assigned.


Required Qualifications
A Bachelor's Degree and 2 years of progressively responsible administrative support experience; Or an Associate's degree and 5 years of directly applicable experience; or a High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and 8 years of directly applicable experience.


Knowledge, Skills, & Abilities
Ability to maintain confidentiality
Detail-oriented
Excellent interpersonal, verbal, and written communication skills
Proficient in Microsoft Office and other computer software/databases


Shift/Salary/Benefits
Shift: Days/M-F


Pay Grade: 13


Salary: Minimum $16.19/hour Midpoint $21.85/hour


Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position


Recruitment Period: 10/19/22 - Until Filled


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.


Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.


Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!


Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.


Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.


All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.


Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.


Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."


Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.


Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.


How To Apply
Consider applying with us today!



https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=250855&PostingSeq=1



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