Accounting Specialist - UBA/Office of Business Services at Florida State University in Tallahassee, Florida

Posted in Other 6 days ago.

Job Description:

Job Title: Accounting Specialist - UBA/Office of Business Services
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 53072

University Business Administrators - Office of Business Services site

The Office of Business Services (OBS) manages University wide contracts providing services to students, faculty, and staff across the University including the Donald L. Tucker Civic Center, Seminole Dining, FSU Bookstore, The UPS Store, Student Mail and Seminole Legacy Golf Club, as well as self-operates the FSUCard Services, Residential Housing Laundry Services, Postal Services, Warehouse Services, and Vending. The UBA program was established to provide academic and administrative units of Florida State University exemplary professional staff, customized business operations, and a proactive liaison relationship with the Division of Finance & Administration. Through our core values of Excellence, Professionalism, Customer Service, and Optimizing Performance, we strive to offer participating client sites standardized and streamlined operational tasks which meet the specific fiscal and administrative needs of the unit, resources from the Office of the Assistant Vice President for Administrative Services to achieve objectives and provide ongoing fiscal and human resources support quickly and effectively Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


This position is responsible for performing accounting for various Auxiliary and E&G lines of business within the Office of Business Services (OBS).

  • Manages OBS accounts receivable billing and expense tracking for assigned lines of business. Tasks include data entry into the PeopleSoft system to generate invoices, key journal entries, and process payments; provide customer service to all stakeholders as needed to resolve discrepancies and respond to customer inquiries timely.
  • Prepare monthly financial statements for OBS lines of business while ensuring adherence to Generally Accepted Accounting Principles (GAAP), as well as federal, state, University, and local laws, rules, and regulations.
  • Ensure accurateness, completeness, and timeliness of customer orders, journal entries, and general ledger reconciliation´s within FSU's PeopleSoft ERP system to the original source documentation for balance sheet and income statement accounts.
  • Resolve discrepancies found, create and maintain queries and reports to facilitate the reconciliation process and monitor financial transactions and corrective actions.
  • Reviews and ensures OBS vendor compliance with contractual requirements, including timeliness and accuracy of commission payments, monthly reporting deliverables, and information and data request to support program results.
  • Identifies program deficiencies and opportunities for enhancements and develops and implements action plans to facilitate program improvements and alleviate deficiencies.

Bachelors degree and two years of related work experience or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to eight years.)

  • Ability to communicate effectively verbally and in writing.
  • Experience prioritizing, organizing, and performing multiple work assignments simultaneously.
  • Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
  • Knowledge of accounting systems and practices.
  • Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
  • Experience performing accurately in a detail oriented environment.
  • Ability to establish and maintain effective working relationships.
Other Information

This position will be eligible to work remotely two days each week after completing six months with the University.


The ideal candidate for this role has experience in bookkeeping and accounting, can analyze financial information and data, and strives for continuous improvement and efficiencies in a fast-paced environment. FSU offers extensive systems and position specific training during the first 90 days, as well as training opportunities for long term career growth and personal development.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated salary of $40,000 - $50,000 commensurate with education and experience.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University. This is not a time limited position.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


This position is being re-advertised. Previous applicants need not reapply.

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