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Billings Representative I at United Natural Foods Inc in Eden Prairie, Minnesota

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time

Job Description:

Purpose:  Review and audit invoices received on assigned accounts, coding vouchers, and ensure timely and accurate payment of invoices to maximize cash discount


  • Accurately process assigned supplier billings using company guidelines and timeframes.

  • Execute all required billings for the month to meet company financial deadlines.

  • Collate and organize billing packets appropriately so that documents are supplied to suppliers.

  • Monitor assigned billing programs for timely receipt of billing files and documentation.

  • Coordinate with other internal departments regarding needed billings and documentation requirements.

  • Coordinates daily checklist items, including MCB update and reports, margin extracts and reports and a variety of Sales and Purchasing reports.

  • Serves as point person for vendors, brokers and internal parties for requests for backup and provides necessary documentation for the deduction.

  • Communicates rebill status of deduction disputes to Deductions team as research progresses.

  • Researches payment requests and provides details related to payments.

  • Enters miscellaneous vendor credits and MCBs, based on paperwork submitted by the Purchasing, Claims, Supermarket, Business Analysis and Sales Departments.

  • Interacts with other departments to address and resolve issues, requests and questions.

  • Performs other job duties as required.



  • High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform duties


  • Two years of experience in Shared Services/Accounts Payable

  • System Implementation preferred


  • Understanding of accounting, reconciliations and accounts payable functions

  • Additional training in bookkeeping concepts and procedures preferred

  • Proficiency in Microsoft Access and Excel


  • Ability to communicate well verbally and in writing with internal departments, vendors, and customers

  • Analytical abilities to perform account research and reconciliations in order to resolve account disputes

  • Ability to work well in a team environment and develop relationships with internal

departments to resolve disputes and outstanding issues quickly

Ability to define problems, collect data, establish facts, draw valid conclusions and handle stress

  • Ability to maintain a high degree of confidentiality

The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws.  The responsibilities, duties and skills required of personnel so classified may vary within each department and/or location.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

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