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Assistant Secretary- Office of the Secretary at Federal Reserve Board of Governors in Washington, Washington DC

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

Assists in supervising the Office of the Secretary's provision of corporate secretary and other professional and governmental services to Board members, System stakeholders, and the public in compliance with relevant statutory and regulatory requirements.
1) Oversees and directs the work of professional staff in the Records Management and Information Disclosure sections. Among other things, these sections are responsible for:

  • promoting sound records management practices in compliance with statutory and regulatory requirements, including those of the Federal Records Act;
  • developing and implementing policies to help ensure Board records are properly retained and to avoid loss or inadvertent destruction of records;
  • advising Board and Reserve Bank staff on the handling of records so that they are readily retrievable and available to conduct business;
  • receiving, processing, and responding to requests for information from members of the public pursuant to the Freedom of Information Act (FOIA) and in accordance with the Board's Rules Regarding Availability of Information;
  • administering policies, programs, and procedures that safeguard the integrity, security, and sensitivity of Board information, including by appropriately applying the FOIA's exemptions to protect confidential records from disclosure.
    2) Assists in supervising the Office of the Secretary's provision of corporate secretary and other professional and governmental services to Board members, System stakeholders, and the public in compliance with relevant statutory and regulatory requirements.
    3) Assists in supervising the division's provision of guidance and support for matters relating to the planning and conduct of Board meetings and official Board decision-making, as well as public comments on Board regulations.
    4) Oversees the division's professional administration, as well as provision of information technology resources and support to division staff.
    5) Represents the division on Board-wide and cross-divisional initiatives.
    6) Acts as the Secretary's designee to ensure all critical functions are executed in the absence of more senior officers.
    7) Supervises staff, ensures staff receive appropriate training, guidance, and feedback, and evaluates staff performance.
    8) Oversees projects to ensure reasonable priorities, milestones, and deadlines are clearly identified and communicated and monitors progress towards the project's stated objectives
    The Office of the Secretary provides corporate secretary and governance services, as well as other professional and governmental services, to Board members, Federal Reserve Banks, Board staff, and the public. In addition, the division is responsible for administering numerous Board programs, such as the Ombuds, Visitor Services, Records Management, Freedom of Information, and Reserve Bank Directors programs. These activities must be conducted in a manner consistent with relevant statutory provisions, including those of the Federal Reserve Act, Government in the Sunshine Act, Freedom of Information Act, Federal Records Act, Administrative Procedure Act, and Riegle Community Development and Regulatory Improvement Act, as well as regulatory requirements, such as the Board's Rules Regarding Availability of Information, and Board policies, including those related to the service and conduct of Reserve Bank directors.
    In coordination with other division officers, the Assistant Secretary is responsible for establishing and furthering the division's strategic goals and other objectives; demonstrating the division's core values; ensuring staff have appropriate resources, including technology and administrative support services; and providing effective leadership, all to ensure OSEC's high standards are achieved and maintained. The Assistant Secretary is also responsible for ensuring that the division's staff receive the coaching, training, and guidance required to achieve and exceed expectations. The Assistant Secretary performs duties assigned by the Secretary, specifically by demonstrating relevant subject matter expertise and providing appropriate oversight for activities and programs under direct supervision.1) Five years of experience overseeing a complex corporate secretary or governance program, such as Records Management or FOIA, and at least 3 years of experience directly supervising staff is required.
    2) Juris Doctor or other advanced degree in a relevant field is preferred or equivalent experience is required.
    3) Substantial knowledge of the Federal Records Act and/or the Freedom of Information Act, which may be substituted with proven ability, as demonstrated through prior accomplishments or educational attainment, to develop relevant subject matter expertise.

    4) Strategic thinker with demonstrated strong project execution and project management capabilities, analytical skills, political savvy, and conflict mediation skills.
    4) Demonstrated experience and commitment to fostering collaboration and employee engagement.
    6) Ability to lead and manage staff and projects effectively, set priorities, assess performance, guide staff development and make budgetary recommendations.
    7) Ability to balance competing interests among a variety of clients and readily readjust priorities to respond to pressing and changing client demands. Must be able to anticipate and meet the clients' needs while maintaining high-quality end products.
    8) Exceptional organization savvy and agility as demonstrated by ability to manage across organizational boundaries, building high performing teams, diminishing organizational silos, strengthening teams, and facilitating effective group and team dynamics.
    9) Requires the ability to communicate effectively, both orally and in writing, with all levels of staff and management.
    1) Acts as responsible steward to the function(s), Division, and Board by demonstrating proficiency in the Board's espoused competencies.
    2) Balances and mitigates key organizational and functional risks where appropriate, and develops and executes sustainable risk mitigation strategies.
    3) Fosters a continuous learning culture.
    4) Exercises appropriate judgment and decision-making in complex situations.
    5) Demonstrates innovation and thought leadership relevant to future-state organizational and functional people strategies.
    6) Demonstrates strong leadership and management skills aligned to the Board's espoused values.
    7) Keeps skills and knowledge current and aligned to best practices relative to key rules, regulations, and policies, as well as economic, political, and social trends that affect the organization. Understands near-term and long-term needs for the organization and determines how operations should be positioned to meet such needs.
    8) Demonstrates proficiency in political savvy, organizational savvy, and interpersonal communication skills.
    1) Decision Quality: Makes timely, thoughtful, strategic decisions
    2) Learning Agility: Takes responsibility for building organizational agility
    3) Drive for Excellence: Delivers results by developing shared vision and direction for the organization
    4) Perspective and Strategic Agility: Leads and acts with the future in mind
    5) Collaborative Relationships: Sets the tone for collaborative organization
    6) Effective Communication: Effectively speaks and acts on behalf of the Board
    1) Has regular contact with all staff in the function(s) to stay connected to the pulse of the division, provide leadership, and act as a role model.
    2) Has frequent contact with senior staff and other professionals in the division, elsewhere at the Board, and the Reserve Banks regarding matters pertaining to area(s) of responsibility.
    3) Has frequent contact with members of the Board, both in discussions and through memoranda, regarding matters pertaining to area(s) of responsibility.
    4) Has frequent contact with individuals from other federal agencies, international organizations, and in the private sector regarding the subject matters in area(s) of responsibilities.
    1) Provides guidance, coaching, and feedback to, and conducts performance reviews for managers and other direct reports, and ensures same is provided to all function staff.
    2) Responsible for accomplishing approved program objectives for area(s) of responsibility within the financial and personnel resources allocated by the Board and the division's senior management.
    3) Participates in the development of the division's strategic plan, goals, and budget. Recommends program objectives and their priorities for area(s) of responsibility.
    4) Recommends personnel actions involving promotions, reclassifications, merit increases, and reassignments or separations in area(s) of responsibility.
    1) Ability to exercise independent and sound judgment in establishing objectives for assigned area(s) of responsibility that provide support and services for the divisions and Board's missions.
    2) Ability to translate customer service and organizational development theories and best practices into effective strategies for adoption in area(s) of responsibility to achieve and maintain high levels of customer service.
    3) Ability to communicate effectively, both orally and in writing, to the Board and individual members thereof, senior Board staff, other Board and Reserve Bank staff: and staff at other government agencies and in the private sector on complex and technical matters.
    4) Ability to be an effective spokesperson and advocate for the Board and the division in outside contacts, which may involve significant business dealings.
    5) Ability to operate under pressure to meet deadlines accurately and in a timely manner.

    This role is located in Washington, DC and requires an on-site cadence of at least 6 days per month, plus additional on-site days as business needs require.

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