Administrative Technician III at State of Oklahoma in Atoka, Oklahoma

Job Description:

Job Posting Title

Administrative Technician III

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 District 9

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is up to $38,072.00, based on education and experience.

Job Description

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.

OSDH is seeking a fulltime Administrative Technician III providing support to Atoka County Health Department. This is a state employee position 34001380 governed by the Civil Service Rules. OSDH offers a comprehensive Benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance, follow this link Plan Year 2022. 

Position Summary:

This position is assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, and assisting clients with inquiries or problems concerning an assigned program area.  This is the specialist level where employees will independently perform most complex and technical duties such as preparing documents for audits or special reports.

Position Responsibilities/Essential Functions:

• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.


• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.


• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.


• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.


• Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.


• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.


• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.


• This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports.  Some responsibility may be assigned for the functional supervision of other employees on a limited basis.


• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.


• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

Minimum Requirements:

Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.

Valued Knowledge, Skills and Abilities:

Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.

Physical Demands and Work Environment:

Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long period of sitting and daily use of computer and phone.

Travel Requirements:

Travel may be required as needed.

APPLICATION REQUIREMENTS:

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

                                                                                            

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.

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