Project Coordinator (12-month contract position) at Marriott Vacations Worldwide Corporation in Orlando, Florida

Posted in Other 12 days ago.

Job Description:

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Position Summary

As a member of the professional staff, contributes general knowledge and skill in a discipline area (e.g., Accounting, Finance, Human Resources, Information Technology, Resort Operations, Sales & Marketing etc.) to support team and/or department objectives. Generally, works under close supervision or within well-established guidelines to complete routine tasks.

Specific Job Summary

Assigned to assist with the Birchstreet Inventory/Recipe data entry and management for the deployment across the MVW portfolio worldwide. The position will encompass project coordination/management elements: pre-planning, project support, tactical operations support, development of deliverables, timeline and implementation of plans, on-site deployments,

Initial Project:

  • Assist in deployment of the 2023 Birchstreet Inventory/Recipe project.

  • Accountability, where applicable, for the adherence to the approved scope, budget, and schedule for the project.

  • Establish strong partnership with Birchstreet deployment teams and Ancillary Leaders at US and Caribbean sites as advised.

  • Partner with the EPOS team to ensure data accuracy.

  • Work closely with Resort Operations F&B leaders on site to ensure the most efficient, functional, and intuitive end user experience wherever possible.

  • Adhere to Birchstreet system settings and overall MVW recipe database input requirements.

  • Assist in the development and implementation of necessary pre-deployment changes at all MVW sites across the US and Caribbean.

  • Assist in pre-deployment site configuration.

Expected Contributions

  • Respond to, solves, and makes decisions on more complex/non-routine business requests with limited to moderate risk.

  • Responsible for own work and contributing to Ancillary team.

  • Assists more senior associates in achieving project results by:

  • Identifying opportunities to enhance effectiveness of business processes.

  • Provide training and technical guidance to less senior staff.

  • Serves as point of contact for problem resolution.

  • Performs other duties as appropriate.

Specific Expected Contributions

  • Assist the Ancillary Resort Operations Leaders with pre-planning, implementation, deployment, and on-going management of the Birchstreet Inventory/Recipe project.

Project Outcomes/Implementation:

  • At the direction of the Assistant Directors of Resort Operations (Culinary and Beverage) implement new or revised practices or programs.

  • Support implementation efforts, which includes the preparation of communications, reports, presentations, and training aides, as needed.

  • Site specific efforts on project development, includes but is not limited to, working with site leadership to deploy site Inventory/Recipe training, installation, and configuration.

Project Coordination/Management Tasks and Competencies:

  • Takes part in creating and executing project plans and revises as appropriate to meet changing needs and requirements.

  • Manages day-to-day operation details of the project.

  • Holds regular formal and informal meetings with stakeholders and effectively communicates relevant project information to them.

  • Delivers informative and well-organized presentations as needed.

  • Resolves and/or escalates project issues quickly.

  • Understands how to communicate difficult/sensitive information tactfully.

  • Is proactive in becoming educated to fully understand the systems, policies and/or processes related to the various projected assignments.

  • Has a general understanding of resort operations and the vacation ownership business.

  • Identifies opportunities for improvement and makes constructive suggestions for change.

  • Manages stakeholder expectations.

  • Suggests areas for improvement in internal processes along with possible solutions.

  • Complies with and helps to enforce standard policies and procedures.

Candidate Profile

Successful candidates should possess knowledge and experience and demonstrate strong leadership and relationship skills as follows:

Usually, a professional position with general knowledge in a discipline (i.e., Accounting, Human Resources, Information Technology). College degree and/or related experience typically required.

Specific Candidate Profile

Education / Experience

  • MVW or Welk resort operations experience - opportunity open to internal and external candidates.

  • A minimum of two years in a management position, with specific knowledge in a discipline (Accounting or Food & Beverage preferred).

  • Operating knowledge of food and beverage operations.

  • Previous experience overseeing Technology Deployment projects is preferred

  • Prior demonstratable experience working with inventory and recipe database platforms is an advantage.

  • Working knowledge of Birchstreet System is a plus.


  • Proficiency with Microsoft Office 365 programs.

  • Must be a self-starter, well organized, and possess a strong attention to detail.

  • Excellent organization and time management skills to manage multiple deployments.

  • Strong communication and interpersonal skills.

  • Proven ability to effectively execute change management processes.

  • Spanish fluency a plus.

  • 10% Travel

    • Passport required

  • Appropriate Visa for entry to Mexico required (if necessary).

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture
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