PeopleOps Administrator at First Databank, Inc. in South San Francisco, California

Job Description:

In Some Jobs You Take Orders. In This One, You Write History. 

Join the healthcare information technology team that’s turning drug and medical device data into knowledge used by thousands of hospitals; the majority of U.S. health plans, retail pharmacies, and pharmacy benefit managers; and millions of healthcare decision makers throughout the world. Partnering with our information system developer and healthcare institution customers, you’ll help evolve leading-edge thinking into reality and make a measurable difference in improving human health. 

We’re looking for people who are: Intelligent. Productive. Committed. Willing and able to go above and beyond. Passionate about making a difference. Innovative. Energized. And want to play an essential role in a successful company’s continued growth.

 Are you ready for this exciting challenge? 

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First Databank (FDB) is seeking a People Operations (PeopleOps) Administrator in the Human Resources department. The PeopleOps Administrator assists with the administration of the day-to-day operations of the human resources functions and duties. The PeopleOps Administrator carries out responsibilities in some or all of the following functional areas: on-boarding, benefits, staffing, HRIS, training and development, compensation and employee relations.

This position will work a hybrid remote role, based out of the South San Francisco, CA office.

Responsibilities:

• Serve as front-line person for employee HR questions regarding, but not limited to, policies, HR programs, new hire onboarding, open enrollment, recruiting, and leaves administration


• Conduct research, analyze data and prepare reports as needed to support HR initiatives and provide insights on trends and HR metrics.


• Assist with termination and exit interview process by ensuring all required processes are followed and proper exit interview documents are verified.


• Ability to handle full-cycle recruiting, and assist in scheduling qualified candidates for interviews.


• Assist in organizing and leading local recruitment events and career fairs.


• Conduct audits of various HR programs and recommend any corrective action.


• Partner with HR Team and the business on key HR programs such as the review cycle and employee satisfaction survey.


• Support the organization’s vision, mission and values externally and internally.


• Manage leave process and administration including but not limited to FMLA, CFRA, PDL, ADA, LTD, and Worker's Compensation.


• Verifies I-9 documentation, processes E-verifications and other compliance needs..


• Inputs new employee data and changes into Oracle/ADP. Sets-up and maintains personnel files.


• Maintains company organization charts.


• Invoice reconciliation relating to HR vendors.


• Assists employees with issues/questions relating to ADP eTime, benefits, and others.


• Audit personnel files periodically.


• Support with day-to-day administration and operations within the HR Team.

Required Skills:

• Associate Degree in business or equivalent.


• Creative problem solver with a "can do" attitude.


• Enjoys interacting with people and working on group projects.


• Thrives in high-pressure environment.


• Excellent computer skills in a Microsoft Windows environment, including Excel.

Required Experience:

• 2+ years of experience in Human Resources or equivalent.


• Knowledge of general HR best practices; ability to recognize/discern potential legal issues.


• Professional Human Resource (PHR) Certification preferred


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About FDB:

FDB is the leading provider of drug and medical device knowledge that helps healthcare professionals make precise decisions. With thousands of customers worldwide, FDB enables our information system developer partners to deliver valuable, useful, and differentiated solutions. We offer more than three decades of experience in transforming medical knowledge into actionable, targeted, and effective solutions that help improve patient safety, operational efficiency, and healthcare outcomes. For a complete look at our solutions and services, please visit www.fdbhealth.com or follow us on Twitter and LinkedIn.

We value Integrity, Respect, Responsibility, Teamwork, and Creativity. Our offices in South San Francisco and Indianapolis have been awarded with Top Workplaces honors by The Bay Area News Group and the Indy Star, respectively, including the most recent honor awarded to our Indianapolis office in 2017 & 2018 (the Top Workplaces honors are based solely on the results of an employee feedback survey by a leading research firm that specializes in organizational health and workplace improvement). 

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at careers@fdbhealth.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about our commitment to equal employment opportunity, please visit EEO is the Law, EEO is the Law Supplement,  Pay Transparency, and FDB EEO/AA Statement.

In accordance with applicable law, Hearst is required to include a reasonable estimate of the compensation for this role if hired in San Francisco, CA. The reasonable estimate, if hired in San Francisco, is $55,000 – 70,000. Please note this information is specific to those hired in location. If this role is open to candidates outside of location, the salary range would be aligned to that specific location. A final decision on the successful candidate’s starting salary will be based on a number of permissible, non-discriminatory factors, including but not limited to skills and experience, training, certifications, and education. 

This role is also eligible for a competitive benefits package that includes medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending savings account; paid holidays; paid time off; employee assistance program; and other company benefits. Learn more about our benefits here.