Administrative Coordinator at Land O'Lakes, Inc. in Camp Hill, Pennsylvania

Job Description:

Join Land O'Lakes, Inc., and help us bring food from farmer to fork. We're a global, Fortune 250 company and a farmer-owned cooperative. While benefits can vary by location and role, most offer:

• Medical, dental, vision, life and AD&D; short- and long-term disability insurance
• Retirement savings plan and profit-sharing plan, both with company match
• Paid time off and paid holidays, plus paid benefits for maternity and parental leaves

Administrative Coordinator

Position Summary:
Under direction of the Plant Manager, the Administrative Coordinator is responsible for the day-to-day administration and execution of customer service, accounts payable, payroll, inventory management, EEO functions and involvement in office procedures that facilitate the production floor. They will also split their time with our maintenance department, helping to coordinate the Express Maintenance System, work order schedules, and data entry. This position will also provide support and direction in all administrative duties outlined by the Warehouse Supervisor and Plant Manager to ensure specific outcomes such as improve effectiveness and efficiency. Execute objectives under minimal direction and have the ability to effect business goals and partner/participate in company-wide initiatives. Promotes an environment for open and timely communication and actively enlists input from others and responds to others respectfully.

Hours:8:00 am - 4:30 pm

Shift: 1stshift (potential for some Saturday's as overtime)

Time Demands:

• On occasion, business demands may require some employees to work overtime. Time will be split between the front office and the maintenance departments as needed.
  
  


• When overtime is required, employees are expected to work extra hours as required to meet business needs - this is a requirement of this position.
  
  

Essential Functions:

• Process inventory transactions and manage inventory of finished goods.
  
  


• Create, prepare, and deliver reports to various departments.
  
  


• Receive and forward communications to different staff and departments.
  
  


• Organize meetings and meeting schedules.
  
  


• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
  
  


• Coordinate with EEO Coordinator to provide support on payroll and personnel databases.
  
  


• Work with accounting departments to process invoices, make payments, and track receipts.
  
  


• Conduct monthly inventory counts and processes.
  
  


• Order office supplies and ensure all office equipment are working properly.
  
  


• Maintain the express maintenance system (EM) by opening, issuing, tracking, and closing work orders.
  
  


• Run reports for EM and report back to team and Asset Reliability.
  
  


• Data entry for EM and service update to keep system current.
  
  

Knowledge, Skills, Abilities and Traits:

• Proficient in Microsoft Office and have strong computer skills with WORD, EXCEL, & PowerPoint.
  
  


• Ability to see beyond the basics of the business to a larger more significant business perspective.
  
  


• Ability to work well with others to systematically determine and accomplish timely results.
  
  


• Able to collaborate with peers, co-workers, vendors, and internal and external customers.
  
  


• Good customer relations skills in working with both internal and external customers.
  
  


• Assignments will be broad in nature and require originality and ability to navigate complex problems and issues and utilize others to find resolution.
  
  


• Experience dealing with confidential matters and correspondence.
  
  


• Good written, verbal communication and analytical skills.
  
  


• Highly skilled in multi-tasking and executing tasks.
  
  

Required Experience:

• High School Diploma / GED
  
  


• 2+ years of direct work experience working in an Administrative Assistant (or similar) role to include direct experience with Data Entry.
  
  


• Hands-on experience with computer systems to include Outlook, Word and Excel.
  
  

Preferred Experience:

• 2+ years of experience in and Administrative Assistant or Administrative Coordinator (or similar role) within Manufacturing, Animal Feed or Production setting
  
  


• System experience to include Express Maintenace, SAP, Outlook, Word and Excel.
  
  

Physical Demands

• Standing - Occasionally
  
  


• Lifting up to 50 lbs - Rarely
  
  


• Working in hot/cold temperatures- Rarely
  
  


• Noise typical of a production environment - Occasionally
  
  

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including pre- and post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O'Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.

Land O'Lakes endeavors to make Landolakesinc.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm CT.