Administrative Project Assistant at Atkins North America, Inc. in Ocoee, Florida

Job Description:

Job Description

Atkins seeks an energetic and highly motivated self-starter to join our Orlando, FL Florida Turnpike Enterprise (FTE) General Engineering Consultant (GEC) group as an Administrative Project Assistant.

MAJOR FUNCTION/ROLE

Under direction, provides a full range of proficient administrative and project coordination support to a team of professionals and managers, demonstrating initiative and knowledge of the organization.  Motivated self-starter willing to learn and utilize various FDOT and Turnpike-specific systems and applications.

About Us

Atkins is one of the world’s most respected design, engineering and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy

How will you contribute to the team?

• May compose correspondence on own initiative about administrative or routine matters, for supervisor's approval.


• Initiates calls to obtain services, follow up or coordinate actions to relieve management or professional personnel of administrative workload.


• Acts as liaison between manager and staff.


• Anticipates and prepares materials needed for conferences, travel, correspondence, appointments and meetings, informing appropriate personnel. May assist in preparing Power Point presentations.


• Works with client and staff to schedule meetings.


• Performs word processing of letters, memos and other documents which are often of a confidential nature. May take and transcribe notes and meeting minutes.


• Screens telephone calls, personally responding to routine requests for information and directing other calls to proper office or personnel.


• Prepares spreadsheets and other special, recurrent or one-time reports, summaries or replies to inquiries as instructed, selecting relevant information from a variety of sources such as reports, documents, correspondence, computer system and other offices.


• Advises other administrative support staff of new procedures and coordinates activities and tasks with personnel at various offices.


• Routes work in manager's absence and ensures smooth functioning of office.


• Performs designated administrative tasks such as making photocopies, sends or receives email, and/or electronic communications to support department activities.


• Coordinates the efforts of affected programs and performs document review for filing adequacy to obtain correct, complete documents for execution and/or filing with agencies.


• Communicates and interacts with internal and external clients in a professional and courteous manner.


• Creates, maintains and organizes communication and project files, both hardcopy and paperless. Supports and advances the paperless filing initiative.


• Performs such other duties as the Supervisor may from time to time deem necessary.

What will you contribute?

• High school diploma (or equivalent) plus six years related experience OR an Associates Degree in a related administrative field plus four years related experience is required.


• Solid communication, interpersonal and organizational skills.


• Good command of English grammar and spelling.


• Strong Microsoft Office skills (Word, Excel, Outlook, Access and Power Point).


• Familiar with DocuSign and distributing document packages for approval signatures.

What we offer at Atkins?

At Atkins, you will enjoy a robust rewards package which includes:

• Opportunity to work on various projects of various sizes.




• Competitive salary.




• Flexible work schedules.




• Paid Time Off (PTO).




• Group Insurance.




• Retirement Savings Plan with employer match.




• Employee Assistance Program (EAP).




• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program.

If this sounds like you and you would like to expand your career with us, apply today!

Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Vet/Disability.

Please review Atkins Equal Opportunity Statement here:

https://careers.snclavalin.com/equal-opportunities-statement

Atkins cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to Atkins, you confirm that you have read and accept our Privacy Notice. 

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, SNC-Lavalin family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.snclavalin.com/recruitment-agencies

Worker Type

Job Type

At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.  

SNC-Lavalin cares about your privacy. SNC-Lavalin and other subsidiary or affiliated companies of SNC-Lavalin (referred to throughout as “SNC-Lavalin”) are committed to protecting your privacy. Please consult our Privacy Notice  on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.