Financial and Administrative Manager at Ocean State Job Lot in North Kingstown, Rhode Island

Job Description:

POSITION SUMMARY:

The Financial & Administrative Manager - Property Development role at Ocean State Job Lot (“OSJL” or “Company”) is responsible for providing financial expertise and support to the Property Development team while ensuring accurate reporting and transactions. This role oversees the work of accounting associates, performs construction, property management, store maintenance and energy accounting duties, creates and reviews budgets and reporting, manages labor time tracking and tenant utility billing. This role also supports all divisions within the property development department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage accounting associates within Property Development. Monitor performance, write reviews, as well as provide coaching and feedback. Delegate tasks and follow-up with team members to confirm timely completion.


• Assist with hiring new team members, provide training, and act as a mentor to develop associates.


• Assist with property repair and maintenance budget creation and reviews. 


• Support property managers and construction project managers with reviewing and collecting information for budget variances.


• Oversee tenant utility billing, creating invoices and reviewing discrepancies with property managers.


• Utilize and administer our construction management software to create and manage financials for construction projects.


• Properly close out construction projects. Reconcile and close all open purchase order balances. 


• Review and reconcile project change requests. Actively participate in cost report reviews.


• Oversee documentation and compliance for subcontractors and vendors.


• Utilize our work order management software for financial reporting.


• Oversee labor time entries for property development associates through our labor tracking software including. but not limited to, adding new properties, setting up associates, reviewing and correcting classifications, exporting system data, and importing as journal entries to other financial software. Run reports and analyze data from time tracking software.


• Complete special projects for the Property Development team and other internal stakeholders as requested.


• Serve as liaison between the Property Development and Corporate Finance departments.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in accounting, finance, or a related field is required.


• 5 or more years experience in a construction related field is required.


• 2 or more years of supervisory experience is preferred.


• Experience with accounting principles and standards.


• Knowledge of property management duties, common area maintenance billing, tenant leases, and tenant accounts receivables.


• Experience with computer software dedicated to lease accounting and work order management. Experience with MRI Manhattan and Oracle is preferred. 


• Experience with time tracking and job costing software such as mJobTime, Tsheets, or other financial software is preferred.


• Highly proficient in MS Excel and Google platform (i.e., Sites, Slides, Drive, Docs, Sheets).


• High level of ethical behavior.

 

ATTRIBUTES: 

• Effective Communicator: You possess strong communication skills and have the ability to build and maintain a culture of trust and respect.


• Team Oriented: You are capable of embracing the ideas of others (even if they conflict with your own) for the sake of the Company. You commit time, focus, and energy to develop future OSJL leaders by motivating them around a common purpose and vision.


• Time Management: You are able to handle multiple projects at once, and can organize multiple projects around given deadlines.


• Self-motivated: You can work with a minimum amount of supervision and be capable of strategically prioritizing multiple tasks in a proactive manner. You understand the tools and processes needed to meet larger strategic initiatives.


• Passionate: You must be passionate about online collaboration and ensuring our clients are successful; we love seeing hunger and ambition.


• Organized: You lead by example in serving all of our stakeholders: customers, owners, communities, and fellow associates.


• Leadership: You are a leader and exhibit that in your everyday work. You pride yourself on developing future leaders. You have direct experience managing others and have been responsible for supporting their performance.


• Analytical: You use logical reasoning and data to build conclusions, recommendations, and reporting.

 

WORK ENVIRONMENT:

• Works primarily in a climate controlled environment with minimal safety and health hazard
  potential. 


• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks. 


• Reasonable accommodations may be made to enable individuals with disabilities to
  perform essential functions.

This job description does not list all the duties of the job.  You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position.  Leadership has the right to revise this job description at any time.  The job description is not a contract, either express or implied.  You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

Property Development

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