Accounts Payable Accounting Technician at CooperVision, Inc in JUANA DIAZ, Puerto Rico

Job Description:

CooperVision, a division of CooperCompanies (NYSE:COO), is one of the world’s leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.

JOB TITLE: Accounts Payable Accounting Technician

DEPARTMENT: Finance

JOB SUMMARY

Responsible for registering and processing all CooperVision PRMO / CRMO and AMO expenses. Principal efforts involve some analyses of accounts, statements, reports and documentation.  Also, assists PRMO / CRMO and AMO Accountants in the preparation of reports, financial statements and journal entries as required.  Must ensure the accuracy on numbers and compliance with the Company procedures and policies and Financial Standards Operating regulations such as SOX.

 ESSENTIAL FUNCTIONS

1.    Processes vendors’ invoices (three ways Match and Non-three ways match matches) for accounts payable:

   a) Receives all invoices electronically, downloads into the company Electronic Program and; verifies, analyzes and classifies them by current’s status.

          b) Analyzes invoices and purchase orders to resolve any discrepancies with buyers, vendors, requestors and Receiving area (Warehouse) personnel in a timely manner. 

          c) Communicates with vendors, buyers, PO requestors and Warehouse receiving personnel to solve POs / invoices discrepancies, requests approval, invoices’ proof of deliveries and/or services acceptances. 

2.   Verifies, analyzes vendor’s statements and timely resolves issues that may arise with the   

      vendors, POs requestors or company’s buyers.

3.   Identifies vendors invoices related exchange currency (Puerto Rico) for the Wire Transfer / ACH payments as applicable and analyzes and posts Foreign Currency invoices for payments maintaining all the required documentation related to 

      this type of payment as required by SOX.

4.   Accesses Credits Cards (AMEX and VISA) systems, on a monthly base, to download expenses for analyzing the expense account and preparing payment detail reports per card holder and per expense account. 

5.   Prepares and analyzes the Not Receive Invoice report to create and post the journal entries for the General Ledger assuring proper and accurate accrual period cut-off following GAPP Matching Principle.

6.   Analyzes and prepares service vendors PR Treasury Department withholdings notifications report (Forms 480) on a  monthly base and; prepares the corresponding invoice documentation for payment processing.

7.   Generates and analyzes the Unmatched Aging Report to ensure all company’s services acceptance are cleared.

8.   Generates end of month reports (Aprox. 13 reports) and balances the accounts payable.

9.   Provides support on financial audits during the year.

10. Provides support in any other task as required by the Sr. Finance Manager.

POSITION QUALIFICATIONS

KNOWLEDGE, SKILLS AND ABILITIES

Basic understanding of accounting principles 

Analytical Skills 

Ability to establish and maintain detailed accounting records, accomplish moderately difficult assignments using established practices and methods.

Able to work with minimum supervision  

Initiative, dynamic and self-starter

Proficient verbal / writing business communication / reading skills (advance reading, writing, and technical skills) in Spanish / English

Computer literacy (Microsoft Excel, Outlook)        

Advance mathematical concepts knowledge to perform work and coordinate with others.  

Availability to work overtime due to business needs.  

WORK ENVIRONMENT

• Generally works in a closed environment, in office conditions, with loud level of noise and controllable changes of temperature.

• Needs to stand, walk and may be seated for a long period of time.

• Uses hands to feel, finger or handle and reach.

• Works with a personal computer and programs to prepare documents or reports.

• Applies communication skills (advance reading, writing, and technical skills) and mathematical concepts knowledge to perform work and coordinate with others.

EDUCATION

• Bachelor Degree in Accounting, Finance or Business Administration.

EXPERIENCE

One (1) year experience in the Accounting area with working knowledge of activities of the department