Operations Administrator at Kinder Morgan, Inc. in Carteret, New Jersey

Job Description:

Position Description

PRIMARY PURPOSE:

• Provide overall administrative support for terminal to include: correspondence, creating and maintaining files, maintaining and ordering office supplies and equipment, reception duties, opening and distributing mail, and coordinating meetings.

JOB RESPONSIBILITIES:

• Distribute and oversee invoices to ensure timely return to accounts payable


• Reconciliation of P-Card Statements


• Retrieving, separating and delivering mail. Preparing for next day (postage, certified)


• Preparing paperwork associated with UPS/FexEx etc.


• Answering phone


• Assisting customer service with the filing and retention maintenance of documents


• Prepare and submit expense reports


• supports NER training efforts as directed


• Maintain service contracts and supplies for office machines (i.e., copier, fax, mail, etc.)


• Update local lists of personnel to regulatory agencies, customers, vendors, etc.


• Maintain needed supplies, order items as directed by terminal staff.


• Ability to verify "receipt of purchased items" prior to or after unloading of materials


• Support locally IT department with Office set ups.


• Other duties as assigned.

Position Requirements

Education

• HS diploma or equivalent.

Experience, Specific Knowledge, Certification, Licenses

• 3-5 years administrative work experience in a Liquid or Bulk Terminal office environment

Competencies/Skills

• Must have strong organizational skills.


• Strong verbal and written communication skills are required.


• Must have strong computer skills, including, but not limited to MS Office and Lawson. Office environment.


• Strong customer focus.


• Ability to learn site specific computer systems.


• Ability to handle large volumes of detailed data and established systems.


• Proficiency in mathematics

Working Conditions

• May be required to work overtime to meet the needs of the terminal.


• Able to work in a fast paced, stressful environment.

Supervisory Responsibility

• None.
  

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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