Administrative Assistant, Marketing at Hilton Global in McLean, Virginia

Job Description:

The Global Marketing team brings to life the unique promise of Hilton's portfolio of brands by defining, creating, and delivering exceptional multi-channel marketing campaigns designed to drive business results.

What will I be doing?
As an Administrative Assistant in our global marketing organization, you will provide administrative support as it relates to maintaining calendars, coordinating meetings, travel itineraries, expense reports, processing invoices, and developing and maintaining documents and presentation materials. You will provide support at the Vice President level and ensure your leaders stay on-target and aware of all priorities while also building positive partnerships with our global team and external partners. Your organization and attention to detail will be essential to the success of smooth and efficient daily operational functions.

More specifically, you will:

• Schedule and handle the leader's calendars, including booking travel itineraries. You will arrange and confirm reservation and meeting dates, locations, equipment, and catering. This includes keeping track of VISAS needed for travel, passport renewals, and Global Entry expirations.
• Coordinate with fellow administrative assistants to schedule meetings with senior executives and teams, obtaining meeting rooms, supplies, and organizing catering when required. Coordinates large team meetings and external outings.
• Complete and submit expense reports.
• Draft and/or prepare documents, reports, correspondences, emails, and presentations and take meeting minutes as required.
• Act as a liaison within the Global Marketing Department and between Hilton's other departments as well as between external advertising, PR, and marketing agencies and suppliers.
• Maintain contact lists, files, and office equipment/supplies.
• Track and maintain budgets and processing and tracking of invoices.
• Maintain and input all payroll functions.
• Complete special projects as required

What are we looking for?
We believe the success in this role will demonstrate itself through the following attributes and skills:

• Collaborative teammate who can build positive relationships
• Takes initiative and works independently while managing successfully
• Problem solvers who are flexible and creative in finding solutions for hard problems
• Strong interpersonal skills
• Excellent time management skills and ability to multi-task and prioritize work

To fulfill this role successfully, you should demonstrate the following minimum qualifications:

• Five (5) years of administrative experience
• Experience handling more than one executive's calendar
• Experience accurately inputting information into a database and/or spreadsheet program, specifically Microsoft Office Suite
• Experience interacting with Senior Leaders in a large corporate environment
• Experience booking travel internationally
• Will need to work flexible hours to accommodate international support as needed

It would be useful in this position for you to demonstrate the following capabilities and distinctions:

• Associate's Degree
• Seven (7) years of professional experience
• Prior experience and knowledge in the Hospitality industry

What is it like working for Hilton?

The future of hospitality is bright at Hilton : a leading global hospitality company with a diverse portfolio of world-class brands . Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World's Best Workplaces.

We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton travel discount program. Hilton prioritizes understanding and integrating our Team Members' unique perspectives and voices-along with those of our Guests, Owners, Suppliers, and Partners-to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!

We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of their role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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