Grants Assistant at State of Oklahoma in Oklahoma City, Oklahoma

Job Description:

Job Posting Title

Grants Assistant

Agency

320 DEPARTMENT OF WILDLIFE CONSERVATION

Supervisory Organization

Wildlife Conservation

Job Posting End Date (Continuous if Blank)

June 16, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$32,998.11 plus state benefit allowance

Job Description

At the Oklahoma Department of Wildlife Conservation (ODWC) we are guided by our passion for wildlife, wild spaces and the women and men who love the outdoors. We are currently seeking to fill a full-time position at our beautiful new state-of-the art headquarters just south of the State Capitol.  It is our mission to manage and protect fish and wildlife, along with their habitats, while also growing our community of hunters and anglers, partnering with those who love the outdoors, and fostering stewardship with those who care for the land.

We are proud to work in one of the nation’s top 5 states for recruiting, retaining and reactivating hunters, anglers and outdoor enthusiasts. ODWC is renowned for being a top place to work in the state, and we are seeking people who share our love for the outdoors, our high degree of professionalism and our passion for serving our customers.

Working at ODWC provides the opportunity to participate in a fun and rewarding environment among some of the nation’s best biologists, game wardens, outdoor educators and administrative professionals. People in our ranks are making a real difference in conserving our state’s natural resources and outdoor traditions. We hope you will consider joining our team.

ODWC offers excellent state benefits with a generous benefit allowance and longevity payments. We match your 5% payroll deducted contribution to the Defined Contribution Retirement Plan with 6% that increases to 8%, 10%, and 12% at 5, 10, and 15 years of experience, respectively. You will accrue 15 days annual leave and 10 days sick leave per year as well as 11 paid state holidays yearly.

Standard work hours are 8:00 AM to 4:30 PM, Monday through Friday, with flex schedules available. Our office is easily accessible from anywhere in the Oklahoma City metro area, has free private parking and is conveniently located on the EMBARK bus route with a stop in front of our building.

Stop by to see our three-story waterfall and wildlife scenery in our main entry and learn more about how you could be a part of our team.

At the Oklahoma Department of Wildlife Conservation (ODWC) we are guided by our passion for wildlife, wild spaces and the women and men who love the outdoors. We are currently seeking to fill a full-time position at our beautiful new state-of-the art headquarters just south of the State Capitol.  It is our mission to manage and protect fish and wildlife, along with their habitats, while also growing our community of hunters and anglers, partnering with those who love the outdoors, and fostering stewardship with those who care for the land.

We are proud to work in one of the nation’s top 5 states for recruiting, retaining and reactivating hunters, anglers and outdoor enthusiasts. ODWC is renowned for being a top place to work in the state, and we are seeking people who share our love for the outdoors, our high degree of professionalism and our passion for serving our customers.

Working at ODWC provides the opportunity to participate in a fun and rewarding environment among some of the nation’s best biologists, game wardens, outdoor educators and administrative professionals. People in our ranks are making a real difference in conserving our state’s natural resources and outdoor traditions. We hope you will consider joining our team.

ODWC offers excellent state benefits with a generous benefit allowance and longevity payments. We match your 5% payroll deducted contribution to the Defined Contribution Retirement Plan with 6% that increases to 8%, 10%, and 12% at 5, 10, and 15 years of experience, respectively. You will accrue 15 days annual leave and 10 days sick leave per year as well as 11 paid state holidays yearly.

Standard work hours are 8:00 AM to 4:30 PM, Monday through Friday, with flex schedules available. Our office is easily accessible from anywhere in the Oklahoma City metro area, has free private parking and is conveniently located on the EMBARK bus route with a stop in front of our building.

Stop by to see our three-story waterfall and wildlife scenery in our main entry and learn more about how you could be a part of our team.

SUMMARY OF ESSENTIAL JOB DUTIES:

Under the direct supervision of the Federal Aid Coordinator, is responsible for performing various duties related to applying, contracting, administering, and reporting grants for a large number of supervisory and technical personnel. Process bills, travel claims, and p-card expenditures. Duties include accounting/bookkeeping. Maintain employee records and work activity files. Prepare grant reimbursement requests and financial reports. Maintain files of grant documents and reports. Relieve supervisor of minor clerical duties. Make appointments, greet, and direct visitors, answer telephones and make calls. Assist supervisor with other administrative duties as assigned.

JOB DUTIES:

Responsible for routine grant management duties and assisting with administrative tasks.

Establish and maintain all Department grant files and records, including grant financial ledgers which require financial accounting duties.

Enter grants into custom computer program, maintain as needed.

Review/process grant expenditures daily.

Review/process Division p-cards monthly.

Record revenue received by Division to grants as program income if appropriate.

Data entry of employee time sheets and run reports to prepare and obtain approvals for monthly and/or quarterly electronic requests for reimbursement for appropriate grants.

Communicate with Division personnel regarding grant-related expenditures.

Prepare annual financial reports for appropriate grants.

Prepare the schedule of federal financial assistance for annual audit, and support other audits as required.

Provide back-up phone support to Division.

Greet visitors and disseminate information, both verbal and printed.

Arrange meetings and inform participants of day and time, place and receive telephone calls.

Prepare and mail interoffice memorandums, letters, etc., to Division employees and/or the public.

May lift and carry medium to heavy weight materials.

Must have the ability to:

• Lift and carry materials up to 40 pounds.


• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.


• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.


• Use personal computer and various office equipment.


• May be required to periodically travel out of town, with possible overnight stays.

REQUIREMENTS:

Education: High school diploma, or equivalent, with two (2) years formal training or education in business or accounting. Preference is given for accounting skills.

*PLEASE ATTACH YOUR TRANSCRIPT IN THE SAME PLACE AS RESUME TO BE CONSIDERED FOR THE POSITION*

Experience: One (1) year previous related experience.

Knowledge and Skills: Above average knowledge of spelling, punctuation, arithmetic, business English and standard office record keeping. Skills in operating a calculator, personal computer, word processing, spread sheets.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.

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