Clinic Coordinator at BEACON HEALTH SYSTEM in Three Rivers, Michigan

Job Description:

Reports to the Director or Practice Manager of the respective site within BMG. In collaboration with the Director/Practice Manager, is responsible for overseeing staff, filling in at the front and back-office desk when needed and handles all the referrals. Identifies, analyzes and resolves day-to-day issues with staff, patients or clients. Responds to daily operational issues when the Director/Practice Manager is absent or unavailable.

MISSION, VALUES and SERVICE GOALS

• 
  MISSION: We deliver outstanding care, inspire health, and connect with heart.


• 
  VALUES: Trust. Respect. Integrity. Compassion.


• 
  SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

• Working with other administrative staff to develop guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary to ensure exceptional customer service.


• Identifying, analyzing and resolving day-to-day issues with staff, patients or clients.


• Ensuring the efficiency of patient flow into and out of clinic and of completion of documentation.


• Assisting in the hiring and development of the front office and clinical staff.


• Participating in professional development activities. Assist in front office and clinical staff in developing and implementing short and long-term work plans and objectives.


• Manage the referral of patients to specialists and scheduling of test and treatment as requested by the provider.


• Ensure office and clinical supply inventory is current, supplies are ordered in a timely manner, equipment is serviced and calibrated, and offices are opened and closed according to established procedures.


• Ensure that patients are treated courteously by the office staff, maintain strict confidentiality.


• Perform annual employee performance appraisals, meeting with employees to discuss job performance, employee goals and accomplishments.


• Review and use technical statistical data for reports and records including wait-time report, new company report and retention report to improve clinical procedures.


• Perform front office and clinical duties as needed to ensure efficient flow of patients through the clinic.


• Act as a point person for entry of new companies and changes to company profiles.


• Act as a point-person with other departments (MRO-A billing etc).

• Maintaining records, reports and files as required.


• Completing other job related assignments and special projects as directed.

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.


• Completes mandatory education, annual competencies and department specific education within established timeframes.


• Completes annual employee health requirements within established timeframes.


• Maintains license/certification, registration in good standing throughout fiscal year.


• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.


• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.


• Adheres to regulatory agency requirements, survey process and compliance.


• Complies with established organization and department policies.


• Available to work overtime in addition to working additional or other shifts and schedules when required.

• Leverage innovation everywhere.


• Cultivate human talent.


• Embrace performance improvement.


• Build greatness through accountability.


• Use information to improve and advance.


• Communicate clearly and continuously.

The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma is required; with Associate or bachelor's degree preferred. Requires a minimum of two years of experience working in a Physician Practice (healthcare).

Knowledge & Skills

• Requires a working knowledge of general medical office methods, practices and procedures and medical record file systems.


• Requires a working knowledge of clinical and front office job duties.


• Demonstrates proficiency in computer skills (i.e., data entry, word processing and spreadsheets). A basic understanding of database applications is desired.


• Requires solid office/secretarial skills, including the ability to operate standard office equipment as required by the needs of the office.


• Demonstrates leadership skills necessary to gain the cooperation and support from the staff.


• Requires the organization and analytical skills necessary to analyze situations/problems and provide timely resolution and work effectively with day-to-day problems.


• Demonstrates good interpersonal and communication skills (both verbal and written) necessary to interact in a highly effective manner and maintain positive working relationships.

• Work is performed in a medical office setting.

• Requires the physical ability and stamina to perform the essential duties of the position.