Credence is recruiting for Acquisition and Assistance (A&A) Junior Specialists to provide A&A administrative services for integrated acquisition and assistance support to an upcoming USAID program to ensure the timely execution of contracts, grants, cooperative agreements, interagency agreements, and other agreements to implement effective programs such as PSC contracts.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Assist with the timely closeout of contracts in accordance with all applicable laws, regulations, and policies.
Assist with decommitting and de-obligating unliquidated balances in contracts, in coordination with USAID staff or contractors working on award closeout when applicable.
Assist with data collection, analysis, and reporting before and after contract closeout.
Assist with other matters related to contract award administration and closeout.
Assist with filing and compliance with applicable record-keeping rules and regulations.
Assist with post-award kickoff meetings.
Assist with unsuccessful applicant requests for additional information documentation in accordance with ADS 303 (written and verbal).
Coordinate logistics, such as scheduling and administrative arrangements, for meetings with contractors, implementing partners, and USG officials, as part of the program planning, approval, monitoring, and evaluation processes, at the Government’s request.
Draft, collect, and assemble required contract award documentation.
Distribute copies of the fully executed contract no later than 2 business days after contract award.
File post-award documentation, including electronically filing documentation in required Agency systems (e.g. ASIST).
Prepare written debriefings, as requested.
Conduct on-boarding briefings in coordination with PSC Liaison Managers to discuss the following, including but not limited to, PSC compensation, budget, and the terms and conditions of the contract.
Provide contract administration support to the Contracting Officer and the cognizant technical office staff, such as maintaining contract files and acting as a principal point of contact; preparing contract modifications for review and approval of the Contracting Officer; tracking specific relevant information regarding each contract; monitoring contractor performance and compliance; contract terminations; debt collection; and contract closeout(s).
Perform data analysis and reporting on USPSC contract portfolio, including dashboards.
Notify and respond directly to inquiries from technical office staff regarding contract administration actions needed, including but not limited to:
Availability of funds and required funding actions
Security clearances and dates of required security clearance actions
Contract periods and dates of required contract actions
Status of Agency approvals for contract actions
Dates of required performance evaluations
Assist with the timely closeout of PSC contracts in accordance with all applicable laws, regulations, and policies,
Renew validity of SAM.gov registration and guide potential awardees on the process.
Travel internationally and/or domestically, as necessary.
Other duties as assigned.
Education and Experience:
BS with 0 year or HS with 4 years of relevant experience with administrative/clerical/accounting support
Exceptional attention to detail.
Excellent communication skills – written and verbal.
Required to have at least US permanent residency with the ability to obtain and maintain Facility Access or have US citizenship with the ability to obtain and maintain a Secret Clearance.
Other Qualifications and Requirements
Familiarity with standard business software such as Google and Microsoft programs.
Ability to work effectively and collaboratively in a large team.
Some experience with budgets and bookkeeping.
Innovation: Takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedures to solve customer problems, understands program products and services, maintains pleasant and professional image.
Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to organization policies and procedures.
Interpersonal Skills: Demonstrates ability to work in cooperation with others and communicates effectively with co-workers, supervisors, subordinates, clients, and other stakeholders.
Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the organization.