IS Procurement Coordinator - 501255 at University of Richmond in Richmond, Virginia

Job Description:

SUMMARY:


The IS Procurement Coordinator is responsible for coordinating and tracking technology purchases; primarily desktop/laptop computer systems, software, printers and other peripherals. They will work with technology vendors, University Purchasing, and the Business and Finance office to establish best practices related to product selection and price. Working in conjunction with other Information Services groups, this position is responsible for consulting with faculty and staff to determine their desktop technology needs. The Purchasing Coordinator will place orders, track purchases and inventory, and manage software licenses. This position will lead, coordinate, and manage the university's Computer Replacement Program.


RESPONSIBILITIES:



Procurement


Initiating Purchasing Requisitions

• Oversee the initiation of purchasing requisitions, ensuring timely and accurate processing
• Includes receipt verification and final payment authorization
• Resolve invoice discrepancies efficiently

Inventory Tracking and Management

• Maintain detailed tracking and management of inventory, covering both hardware and software assets
• Implement and oversee asset management procedures to ensure accurate records

Collaboration and Standards Development

• Collaborate with cross-functional teams to establish and update standards for desktop computing hardware and software
• Engage with end-users to understand and define their computing needs, including conducting research for unique requests
• Meet with new faculty to discuss and support their technology requirements

Market Evaluation and Purchasing Collaboration

• Continuously evaluate market price changes to ensure cost-effective purchasing decisions
• Collaborate with University Purchasing to maintain consistent and effective purchasing

Budget Analysis and Support

• Provide ongoing budget analysis and reporting throughout the year
• Participate in the planning of future budget requirements, ensuring alignment with organizational goals and priorities

PC Replacement Program


Vendor Selection and Coordination

• Participate in the selection process of primary vendors, ensuring alignment with project goals and requirements
• Define ordering and delivery parameters, ensuring timely and accurate fulfillment

Program Design and Management

• Define, organize, and schedule the summer replacement program, managing day-to-day operations to ensure seamless execution
• Design an efficient and sustainable replacement cycle, tailored to institutional needs

Departmental Coordination

• Meet with each department to understand and address their specific needs related to the replacement cycle
• Ensure all departmental requirements are incorporated into the overall replacement strategy

Installation Scheduling

• Work with vendors, User Services, and Academic Computing Services to define and coordinate the installation schedule, minimizing disruption to end-users

Asset Lifecycle Management


Inventory Management

• Oversee inventory management for the PC Replacement Program, ensuring accurate tracking and allocation of assets.

Secondary Replacement Program

• Manage the cascading of assets into secondary environments, optimizing the use of existing resources.

Software Asset Management

• Handle software asset management and license tracking, ensuring compliance and efficient utilization of software licenses.

Asset Disposal Program

• Manage the asset disposal program, ensuring environmentally responsible and secure disposal of obsolete equipment.

Asset Management Systems

• Serve as a key user of the University's asset management systems (Team Dynamix and Sassafras), leveraging these tools for efficient asset tracking and management.

QUALIFICATIONS:

• Demonstrated project management skills
• Specific knowledge and experience relating to hardware and software asset procurement and asset life cycle management
• Demonstrated knowledge of software licensing programs and cost structures
• Demonstrated competency with budget management, including the ability to forecast expenditures 2 to 5 years
• Vendor negotiation
• Excellent oral and written communications skills
• MS Office Suite, especially Excel and PowerPoint

EDUCATION & EXPERIENCE:

• Bachelor's degree preferred or combination of education and related experience
• 5 years working in technology procurement to include responsibilities related to the selection and purchase of computer hardware and software
• 5 years demonstrated fiscal/accounting responsibilities
• 3 years demonstrated experience managing asset life cycles, including disposal practices at the end-of-life cycle required
• Preferred experience working in higher education
• Preferred experience with Workday, Sassafras, and Team Dynamix

WORK HOURS:

• Full-time, exempt position
• Monday - Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week
• This position will be required to work occasional extra hours and/or weekends, based on project requirements.

SALARY STRUCTURE:


Pay Grade 7 (Hiring Range $55,640.00 to $73,736.00 annually)


ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE Apply Now