Residency Program Coordinator at Meharry Medical College in Nashville, Tennessee

Job Description:

This position provides administrative and managerial tasks in support of department residency program as directed by the Program Director.



Daily Operations

• Assists with or coordinates aspects of the residency training program.


• Creates designs, publishes and disseminates all recruitment materials including brochures, pamphlets, websites, newsletters, etc.


• Creates, designs and implements recruitment plan and timeline for training program


• Operates and maintains the Electronic Residency Application System (ERAS) files.


• Provides notification of selected applicants, scheduling of itineraries and travel arrangements.


• Creates and maintains yearly didactic and other conference schedules.


• Assists with the development of the yearly block and rotation schedule.


• Organizes and manages new resident orientation involving all appropriate departments and all necessary documentation for the new class.


• Prepares relocation packet.


• Provides ongoing support for new and current residents.


• Prepares resident information for in-service and specialty board testing.


• Plans new resident welcoming event and senior resident graduation event.


• Compiles and maintains Residency Review Committee (RRC) required residency experience data.


• Coordinates postgraduate Continuing Medical Education (CME) activities sponsored by the department including weekly Grand Rounds and others as requested.


• Coordinates the monthly service statistics and Quality Improvement.


• Coordinates medical or dental student education.


• Creates, coordinates, maintains and disseminates monthly faculty call schedules to all appropriate persons and departments.


• Updates annual affiliation agreements with participating hospitals.


• Maintains departmental resident library, ordering educational materials as necessary and updating yearly publications.


• Maintains calendar for the Program Director.


• Functions as staff support for residents and faculty members in matters of travel and expense reimbursement.


• Responsible for the yearly Residency Training Program financial budgetary process and other educational monies.


• Reconciles monthly ledgers/statements, expenditure of monies and prepares all necessary reports.


• Coordinates alumni association to include activities designed to improve department relations with alumni.


• Coordinates the development of evaluation processes for the competency regulations.


• Assists international residents in acquiring appropriate visa status.


• Creates and maintains policy and procedure manuals for the Residency Training Program.


• Provides administrative support for the program director and program faculty


• Acts as a liaison between the assigned program and external partners


• Creates and maintains all critical documents as it relates to accreditation.

• Exceptional interpersonal and analytical with results oriented skills


• Good interviewing and evaluation skills


• Ability to prioritize and maintain adequate levels of accountabilities to systems management


• Ability to assume responsibility for professional growth, development and continuing education


• Ability to represent the program and Program Director to other institutional offices, the public and outside agencies in matter of administrative consequence


• Ability to operate general office and audiovisual equipment


• Proficiency in various PC based word processing and spreadsheet applications to include Microsoft Office Suite.

• Bachelors' degree from an accredited college or university


• Minimum of three (3) years experience in an educational or administrative capacity is required