Accounts Payable Specialist at University of Houston - Victoria in Houston, Texas

Posted in General Business 26 days ago.

Type: Full-Time





Job Description:

Department: Finance

Salary: 15.38 hourly

Description:

Audits and approves purchase vouchers for payment in support of the Accounts Payable Section.

1. Audits purchase vouchers, including purchase order vouchers, for compliance with university and State of Texas rules and regulations.

2. Reviews attached invoices and other supporting documentation to ensure compliance with rules and regulations, and verifies voucher data with attached invoice and supporting documentation.

3. Approves audited vouchers for payments through electronic workflow up to $50,000; secures additional approvals for audited vouchers over $50,000 and electronically approves for payment.

4. Coordinates correction of incorrect or incomplete vouchers with initiating departments.

5. Notifies departments of required journal entries needed to revise voucher accounts and/or costs centers, and provides correct account codes for future use.

6. Researches and advises departments regarding voucher entry process, required associated documentation, and payment statuses.

7. Researches vendor payments, processes stop payments, voids, and re-issuances of vendor payments.

8. Contacts vendors and researches web sites for additional information needed to correct or complete vouchers as necessary; communicates with vendors regarding payment statuses.

9. Processes IRS Form 8300 for any student cash payments > $ 10K.

10. Performs other job-related duties as assigned.

Knowledge, Skills & Abilities:

1. Broad knowledge of general accounting procedures, preferably with a state agency and/or higher education institution

2. Analytical ability to audit purchase vouchers

3. Excellent organizational skills to maintain accounting records

4. Excellent interpersonal skills and ability to ascertain needs and identify appropriate actions

5. Excellent written communication skills and ability to compose own correspondence and reports

6. Excellent keyboarding skills

7. Ability to work independently with minimal supervision

8. Ability to exercise discretion and independent judgment and act upon decisions within scope of delegated authority

PC Skills:

1. Proficiency with PC software applications in a Windows environment

2. Experience with an automated accounting system

Minimum Qualifications: (60) semester hours of college coursework and (5) years administrative experience, or equivalent combination of education and relevant experience

Required Attachments: Resume, Cover Letter

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.

A Closer Look at UHV

At the University of Houston-Victoria (UHV), we are driven by a relentless pursuit of excellence.

As a next-generation university, we redefine the boundaries of higher education, creating opportunities for students from all backgrounds to excel. Our unwavering focus on student success and research innovation sets us apart, positioning UHV as a model for universities of the future.

Our History

Since our establishment in 1973, we have grown into a vibrant institution with a reputation for academic excellence and a dedication to student success. At the University of Houston-Victoria (UHV), our history is a testament to our commitment to providing quality education and fostering academic achievement.

City Location

A regional hub 30 miles inland from the Gulf of Mexico, Victoria is a town of 65,000 located about two hours from Houston, Austin, San Antonio and Corpus Christi. UHV also offers classes at an instructional site in the Houston suburb of Katy. Students have choices in how they attend UHV:


  • UHV - 3007 N. Ben Wilson St., Victoria
  • UHV Katy - 22400 Grand Circle Blvd., Katy
  • Online

Mission Statement

The University of Houston-Victoria (UHV), a dynamic destination institution serving Texas and the world, is dedicated to providing every student with educational and leadership opportunities to become a successful professional and an engaged global citizen. Innovative educational activities challenge students to make meaningful connections between their learning and their lives in a complex world. The University of Houston-Victoria promotes economic development and advances the quality of life through teaching, research, and service excellence.

Our Goals

Continually enhance the quality of our student experience. Promote and expand access to education. Increase community engagements and increase public events for diverse audiences on our campuses. Promote a culture of institutional identification among stakeholders

Academic Excellence

Several of UHV's academic degree programs have drawn top rankings from organizations including College Consensus, Intelligent.com and Research.com. Our Accreditations include: SACSCOC Accredited, AACSB Accredited, ABET Accredited, CACREP Accredited, NASP Accredited, and TASP Accredited





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